Transwestern Job - 43445388 | CareerArc
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Company: Transwestern
Location: Chicago, IL
Career Level: Associate
Industries: Construction, Housing, Real Estate

Description

The Transwestern family of companies together comprise a privately held, diversified real estate services, investment and development organization.

A unique approach underlies our success. We do business differently by empowering our team members with the resources and independence to deliver extraordinary results to our clients. It's simple. We start with hiring hard-working, smart, genuinely good people, and organize them in collaborative cross-functional teams. We give them the support to outperform and the freedom to take ownership as they work to exceed our clients' expectations. We do business differently, and that makes us Transwestern.

The Property Administrator is responsible for working directly with the Property Manager in performing clerical and administrative assignments for the assigned properties/projects.  

The Property Administrator position is located in downtown Chicago at a Class A office building and is responsible for working directly with the Property Management team in performing clerical and administrative assignments for the assigned properties/projects.

It is the responsibility of the Property Administrator not only to exhibit legendary customer service when communicating with tenants, prospective tenants, owners, and vendors but to focus on productivity and results.

ESSENTIAL JOB FUNCTIONS:

  • Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence.
  • Schedule and coordinate meetings/special events as requested.
  • Maintain lease and property files.
  • Track and file insurance certificates. 
  • Maintain follow-up system for expiration.
  • Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc.
  • Order and maintain adequate stock of office supplies.
  • Greet tenants, prospective tenants, vendors, and guest.
  • Notify participants of meetings, and their responsibilities and any changes in plans or schedules.
  • Invoice tenant rebills (meter readings, HVAC, etc.).
  • Code accounts payable.
  • Oversee work orders and facilitate assignment of work orders.
  • Maintain tenant contact, vendor contact list, and insurance information.
  • Promote and foster positive relationships with tenants and owners.
  • Additional duties assigned by the Property Manager.

POSITION REQUIREMENTS:

  • 4 year college degree.
  • At least 0-2 years of clerical, administrative duties (real estate experience is a plus).
  • Must have intermediate to advanced MS 365 Word, Excel and Outlook proficiencies.
  • Accounting software such as Yardi, P2P, Avid, MRI, etc proficiency preferred.
  • Ability to keep information strictly confidential.
  • Strong desire to succeed in an entrepreneurial environment.
  • Must be able to handle multiple projects, changing priorities and a continually heavy workload.
  • Exceptional oral and written communication skills.
  • Strong customer service skills.

       

WORK SHIFT

   

LOCATION

Chicago, IL

We Are Transwestern!

Transwestern's Guiding Principles are woven into the fabric of our firm and underscore the value of each individual team member. We embrace diversity, equity and inclusion — not only as the right thing to do, but as a reflection of who we are. It is our responsibility and heartfelt desire to create an environment that elevates the human spirit and brings out the best in everyone. Transwestern offers an exciting work environment, competitive salary and excellent benefits, which include medical, dental and vision coverage, as well as a 401(K) plan. Transwestern is an Equal Opportunity Employer.


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