Description
SALARY: $19.16 Hourly (NEGOTIABLE)
Non-Exempt POSTING OPEN TO ONEIDA ENROLLED TRIBAL MEMBERS ONLY
POSITION SUMMARY
Performs a variety of administrative and staff support duties for the Hiring & Recruitment Departments which requires a range of skills and knowledge of organizational policies and procedures regarding hiring and compensation. Continuation of this position is contingent upon funding allocations.
DUTIES AND RESPONSIBILITIES:
1. Always provide excellent customer service and demonstrate concern for all internal and external customers at all times in all activities.
2. Perform a variety of administrative duties to include but not limited to; making copies, scheduling appointments, scanning documents, updating databases, testing, verifying information, and job postings.
3. Provide Administrative support for Hiring/Recruitment staff as needed.
4. Monitor applicant tracking software and complete employment verifications.
5. Complete and enter background requests on applicants and employees as needed.
6. Monitor HR Driver's mailbox. Update and enter all Driver's and Professional licensing as needed.
7. Complete pre-employments drug screens and hiring paperwork as needed.
8. Prepare, scan, maintain and retrieve various department documents /records in OnBase Software system.
9. Works cooperatively with others to embrace change and implement new ideas.
10. Ensure important information gets to those that need to have it in a timely manner. Focuses on regular, consistent communication with supervisor, coworkers, and others.
11. Set up processes to ensure high quality of work will be achieved through careful preparation, meetings, presentations, completeness of execution, carefully monitoring work and following up with others to ensure work is on track.
12. Take the initiative to identify what needs to be done and act before being asked or required to.
13. Achieves job/project expectations and communicate any problems that affect their ability to accomplish the goals. Seek feedback about the job/project to ensure adequate progress on performance.
14. Contribute to a team effort and accomplish related results as required.
15. Adhere to all Tribal Personnel Policies and Procedures, Tribal Standard Operating Procedures, and Area and Program Strategic Plans and Policies
16. The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities will be subject to change based on organizational needs and/or deemed necessary by the supervisor.
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
1. Frequently walk and sit.
2. Occasionally stand, stoop, kneel, crouch, crawl, and lift/move up to twenty-five (25) pounds.
3. Work is generally performed in an office setting with a moderate noise level.
4. Evening and/or weekend work may be required as needed.
5. A Tuberculosis (TB) Screening and/or 2 step TB Skin Test is required within thirty (30) days of employment and annually thereafter as required.
STANDARD QUALIFICATIONS:
1. Knowledge of business English, proper spelling, grammar, punctuation, and basic math.
2. Skill in operating various word-processing, spreadsheets, and database software programs in a Windows environment.
3. Ability to communicate effectively in the English language both verbally and in writing.
4. Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.
5. Ability to represent the organization in a professional manner, building respect and confidence.
6. Ability to handle multiple tasks and meet deadlines.
7. Ability to carry out instructions furnished in verbal or written format.
8. Ability to work independently with minimal supervision.
9. Ability to continually seek improvement in results.
10. Ability to gather detailed and accurate information. Must be detail orientated.
11. Ability to develop and maintain up-to-date records/files and tracking mechanisms and provide useful reports.
12. Ability to set up processes to ensure high quality of work will be achieved through careful preparation, meetings, presentations, completeness of execution, carefully monitoring work and following up with others to ensure work is on track.
13. Ability to plan, organize, and schedule priorities efficiently and effectively, meet strict deadlines and successfully cope with stressful situations.
14. Ability to contribute to a positive team environment and take the initiative to reinforce teamwork and utilize tact and diplomacy when communicating with team.
15. Ability to work with others and support diversity in the workforce.
16. Must adhere to strict confidentiality in all matters. (Must sign a confidentiality statement prior to employment.)
17. Must be willing and able to obtain additional education and training.
18. Must pass a pre-employment drug screening. Must adhere to the Nation's Drug and Alcohol-Free Workplace Policy during employment.
19. Must pass a background security check with the Oneida Nation in order to meet the Employment Eligibility Requirements, Tribal/State Compact and/or Oneida Nation Gaming Ordinance as they pertain to the position. A temporary license or Gaming License issued by the Oneida Gaming Commission is required as a condition of employment and continuing employment within the Oneida Nation's Gaming Division.
20. A valid driver's license or occupational driver's license, reliable transportation, and insurance are required. Must obtain a Wisconsin driver's license or occupational driver's license within thirty (30) days of employment if applicant has an out-ofstate driver's license. Must be authorized as eligible to operate a personal vehicle under the Oneida Nation's Vehicle Driver Certification and Fleet Management Law prior to actual start date. Must maintain driver's eligibility as a condition of employment.
PREFERRED QUALIFICATIONS:
Applicants please clearly state on the application/resume if you meet these qualifications.
1. Customer Service experience.
2. Supervisory or management experience.
MINIMUM QUALIFICATIONS:
Applicants please clearly state how you meet these qualifications on the application/resume.
1. Must be an enrolled member of the Oneida Nation.
2. High School Diploma, HSED or GED Certification; applicants aged fifty (50) and older are exempt from this requirement.
3. Two (2) years of Human Resources experience, office experience or similar environment.
ITEMS TO BE SUBMITTED:
1. Must provide a copy of diploma, license, degree or certification upon employment.
Department: Human Resources
This is a full time position
Job Code: 02220
Closing Date: 5/7/24
Responsible to: Employment & Recruitment Director
Transfer Date: 4/30/24
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