Description
POSTING TO ENROLLED ONEIDA TRIBAL MEMBERS ONLY
Salary is Negotiable
After successful completion of the probationary period, employee will receive off probation wage increase.
Summary:
This position performs a variety of day-to-day administrative, management, and clerical support services to Central Purchasing director and administrative team.
Responsibilities:
* Complete requisitions, purchase orders, assist with tracking expenditures, and contracts.
* Coordinate and consolidate reports such as annual/semiannual GTC reports, quarterly operations and financial reports.
* Assist in documenting, drafting and developing business processes, policies and procedures.
* Greets guests and customers in person or on the telephone answering and/or directing inquiries to be adequately addressed.
* Maintain professional and practice-based knowledge by attending educational workshops, classes and conferences; reviewing professional publications; establishing networks; participating in professional multidisciplinary work groups; conferring with representatives of contracting agencies and related organizations
* The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position
* Plan, schedule, organize, and coordinate meetings, manage assigned directives, assignments/tasks, projects, and/or events.
* Answer and route phone calls, inquiries, routing and preparing e-mail and correspondence, assist with processing time and attendance, coordinating events, filing, record keeping and office inventory on behalf of director.
* Schedule and attend meetings on behalf of Director; provide thorough documentation regarding meeting content. Ensure minutes of meetings are comprehensive, accurate, distributed timely with follow-up on subsequent actions and activities.
* Assist in providing and maintaining clear communication as it relates to processes/plans/directives with executive and administration team.
* Develop, implement, and administer standard operating procedures for the Purchasing and Licensing area(s) ensuring the procedures are based on business needs, trends, and best practices.
* Assist in preparation, coordinating and tracking of competitive solicitations, i.e. request for qualification, quotes, proposal, sealed bid on behalf of director and/or administrative team.
* Coordinate travel/purchasing documents and assist in coordination of events on behalf of director and/or administrative team.
* Assist in planning, coordinating, and implementing centralized procurement processes to increase efficiencies across the organization.
* Assist in coordinating and managing the paperwork, user access, and communication of vendor credit accounts
* Assist in coordinating, implementing, and executing training plans for the user departments of procurement software and ordering systems.
* Conduct research and analyze information as needed, to assist in preparing presentations, spreadsheets, financial reports, regularly scheduled reports, documents, and other reports as required.
Skills:
Essential:
* Ability to conduct research technical or administrative topics and prepares reports.
* Ability to work independently, exercise initiative, exercise independent judgement, prioritize, meet deadlines, and multi-task.
* Establish and maintain effective working relationships with other law enforcement/regulatory agencies, departmental staff, tribal officials, and the public
* Business English, proper spelling, grammar, punctuation, and basic arithmetic
* Analyzing problems, projecting consequences, identifying solutions, and implementing recommendations
* Ability to communicate effectively both verbally and in writing and to be persuasive and tactful in controversial situations
* Ability to carry out instructions furnished in verbal or written format
* Project management
* Knowledge of software to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections
* Must possess excellent organizational skills with the ability to plan, organize and prioritize effectively
* Ability to participate effectively in a team environment, ability to collaborate and cooperate with others to complete tasks, assignments and projects
* Skill in organizing, attention to detail, time management and planning
* Knowledge of word processing, statistical, and data base programs
* Ability to successfully cope with stressful conditions
* Analytical abilities, detailed orientated, reasoning, problem-solving, and decision-making skills
Education Requirement - Or A Closely Related Field:
Essential:
* Associates Degree in Business Administration
* Associates Degree in Communications, Gen
Nonessential:
* Bachelor's Degree in Business Administration
* Bachelor's Degree in Communications, Gen
Credentials:
Essential:
* Driver's License Personal Vehicle
* Driver Safety Training
* Insurance Required
Working conditions:
Essential:
* Sit Frequently
* Walk Frequently
* Repetitive Movement Hands
* Grasp Occasionally
* Hear Continuously
* Sight Continuously
* Talk Continuously
* Lift 11-24 Pounds Occasionally
* Move 11-24 Pounds Occasionally
* Office setting
* Moderate noise level
Experience:
Essential:
* Executive level administrative experience
Nonessential:
* Previous work experience with Financial
* Experience with Project Management software
* Previous work experience with project management software.
Other information:
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT - The Oneida Nation does not discriminate based on race, color, national origin, sex, religion, age or disability status in employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law in employment.
Continuation of this position is contingent upon funding allocations.
Must maintain strict security, confidentiality, and quality to meet professional standards of the department.
Must adhere to all Oneida Nation Personnel Policies and Procedures, Oneida Nation Standard Operating Procedures, and Area and Program Strategic Plans and Policies.
Must pass a background check to meet Employment Eligibility Requirements. If applicable, must pass a background check to meet Oneida Nation/State Compact and/or Oneida Nation Gaming Ordinance, and may be required to obtain a temporary license and/or Gaming license as a condition of employment.
Must be willing and able to obtain additional related education and training.
Must pass a pre-employment drug screen and adhere to the Nation Drug and Alcohol-Free Workplace Policy.
A Tuberculosis (TB) Screening and/or a 2 step TB Skin Test is required within thirty (30) days of employment.
Must provide a copy of diploma/degree, license, or certification upon employment.
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