Platform Strategy Administrative Assistant II Job Listing at Stifel in Saint Louis, MO (Job ID 8069)

Description

The Administrative Assistant II performs a variety of administrative functions in support of the department and the department Manager ad works to facilitate the smooth operation of the day-to-day department activities. The Administrative Assistant II performs all the functions of Admin Assistant level I but to a higher level and with additional duties.

• Greets visitors and callers, handles their inquiries, provides information to callers and/or visitors/guests, takes messages, and transfers/directs them to the appropriate persons according to their needs; respond to inquiries; research questions; resolve problems.
• Types, and distributes meetings notes, routine correspondence, and reports.
• Operates office equipment such as fax machines, copiers, and phone systems, and use computers for assigned work with spreadsheets, word processing, database management, and any other needed applications.
• Prepares and processes incoming and outgoing mail; prepares responses to correspondence containing advanced inquiries.
• Creates and maintains spreadsheets for tracking purposes; performs data entry for preparation of various comprehensive reports.
• Sets up, organizes, and maintains paper and electronic filing systems for records, correspondence, and other material including off-site storage, as needed in a logical and easily retrievable manner.
• Maintains calendar; schedules appointments and meetings, and conference calls as needed; prepares agendas and make arrangements for meetings; makes travel arrangements.
• Orders and ensures adequate and appropriate supplies are available for the department
• Compiles, assembles, binds, and distributes certain marketing or communication articles.

• Demonstrates professionalism, integrity, maturity, intellectual curiosity, initiative and good judgment; takes pride of ownership for wins and accountability for losses/mistakes.
• Excellent conceptualization, presentation and communication skills to effectively execute change.
• Able to organize, prioritize and manage multiple tasks, responsibilities and deadlines; is able to follow through and accomplish goals, manage expectations appropriately and use firm's resources efficiently.
• Dedicated to accomplishing goals; willing to take on additional responsibilities to produce outstanding work; strives for excellence; maintains a positive attitude through stressful situations.
• A team player with the ability and desire to interact in a team environment and collaborate with others, but is also able to work independently and have the ability to adapt to change, adjust to multiple and shifting priorities and coordinate and balance multiple tasks.

• Minimum Required: High School diploma or experience that enables performance in all aspects of the position
• Minimum Required: 3-5 years of administrative experience

• Proficient in Microsoft Outlook and Microsoft Office Suite

Stifel is more than 130 years old and still thinking like a start-up.  We are a global wealth management and investment banking firm serious about innovation and fresh ideas.  Built on a simple premise of safeguarding our clients' money as if it were our own, coined by our namesake, Herman Stifel, our success is intimately tied to our commitment to helping families, companies, and municipalities find their own success.

While our headquarters is in St. Louis, we have offices in New York, San Francisco, Baltimore, London, Frankfurt, Toronto, and more than 400 other locations.  Stifel is home to approximately 9,000 individuals who are currently building their careers as financial advisors, research analysts, project managers, marketing specialists, developers, bankers, operations associates, among hundreds more.  Let's talk about how you can find your place here at Stifel, where success meets success.

At Stifel we offer an entrepreneurial environment, comprehensive benefits package to include health, dental and vision care, 401k, wellness initiatives, life insurance, and paid time off.

Stifel is an Equal Opportunity Employer.