Bookkeeper and Office Manager Job Listing at Kelly Services in Buffalo Grove, IL (Job ID 9669357)

Description

Job Title: Bookkeeper and Office Manager
Location:   Buffalo Grove, IL
Salary: $27-31/hr.
Duration: Contract to hire
Hours: M-F  8:30a - 5p
Job Summary:
We are seeking a highly organized and detail-oriented Bookkeeper and Office Manager to join our team. This dual-role position is ideal for a professional who excels at managing financial records and overseeing office operations. The successful candidate will possess strong bookkeeping expertise and administrative skills to maintain a productive and efficient work environment.
Responsibilities:

• Confirm invoices and email daily; track aging and send monthly statements.
• Handle credits and other basic accounting tasks, including journal entries.
• Manage Accounts Payable and Receivable using QuickBooks Enterprise.
• Initiate and receive ACH and wire transfers via the bank portal.
• Reconcile credit card and bank statements accurately and promptly.
• Track and enter data for inventory valuation.
• Oversee human resources tasks, including payroll processing with Paychex and PTO management for employees and periodic Employee Handbook updates.
• Compile financial reports and data for monthly and yearly financials.
• Collaborate with an outside accounting firm to complete tax forms, required reporting, and payments
• Order and manage office and warehouse supplies to ensure operational efficiency.
• Confirm purchase order details in the inventory management system along with receiving reconciliations
• Assist with the coordination of periodic special events.
• Provide support to the Vice President and other team members as needed.
• Utilize Excel for product costing updates every 6 months.
• Run end-of-month reporting and close the books.
• Organize and maintain files on Google Drive.
• Operate effectively within a small office and warehouse environment.

Skills and Qualifications:

• Proficient in using QuickBooks Enterprise for financial tasks.
• Previous experience in a similar bookkeeping or office management role.
• Basic understanding of accounting principles and practices.
• Proficient in Excel database updates
• Exceptional organizational skills and attention to detail.
• Strong time management and multitasking abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal and communication skills.
• Experience with human resources tasks, such as payroll and PTO management, is a plus.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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