Executive Assistant, Legal Job Listing at Valley Bank in Morristown, NJ (Job ID 25-734)

Description

Responsibilities include but are not limited to:

• Manage, prioritize, and maintain a busy and dynamic calendar of internal and external meetings, events, and appointments, both in person and online for the General Counsel; anticipate and arrange travel as needed.
• Maintain communication with the General Counsel to stay on top of changing priorities, and to ensure preparation and organization for all meetings and events.
• Proactively administer and monitor key Legal Department projects, some with cross-functional teams; update Legal team members on status and milestones as needed.
• Prepare and edit correspondence, reports, spreadsheets, agendas, presentations and other documents in appropriate formats.
• Maintain and organize legal files and confidential records. Handle sensitive information with the highest level of confidentiality and professionalism.
• Assist paralegals with contract lifecycle management and other Legal Department systems, including tracking deadlines and renewals.
• Support attorneys responsible for compliance and regulatory filings, including document preparation and submission logistics.
• Coordinate with internal departments and external counsel as needed.
• Serve as the Legal Department's administrative point of contact for internal and external stakeholders.
• Prepare expense reports, process invoices and monitor the budget for the legal team.
  Align with other executive assistants on company procedures, administrative processes, and best practices.