Administrative Coordinator Job Listing at UT Dallas in Dallas, TX (Job ID 28443)

Description

The University of Texas at Dallas (UT Dallas) has an excellent job opportunity for individuals looking to join our team as an Administrative Coordinator in the Office of the Vice President for Academic Affairs and Provost. This unique role will be located in the Texas Instruments Biomedical Engineering and Sciences building (TI-BMES) at UT Southwestern Medical Center (UTSW). The Administrative Coordinator will work under minimal direction to provide administrative support to faculty, research staff, and administrative staff from UT Dallas who are located in TI-BMES.

Minimum Education and Experience

Bachelor's degree in Business Administration with three years of administrative experience; or equivalent combination of education and experience.

Preferred Education and Experience

Previous experience in higher education

Essential Duties and Responsibilities

Job Duties:

• Support the vision and mission of both institutions, bringing a strong sense of collaboration to support faculty and staff
• Process supply orders through both UT Dallas and UTSW procurement portals. Assist as needed with monitoring ledgers for various accounts, including reviewing expenditures and encumbrances, and ensuring proper use of funds
• Take, transcribe, and distribute meeting minutes
• Plan and coordinate meetings, appointments, conferences, seminars, and workshops
  • Work includes arranging for meeting facilities outside of TI-BMES building, hotel accommodations, transportation, refreshments, luncheons, etc.
• Maintain UT Dallas faculty calendars
• Function as a liaison between departments at both UT Dallas and UTSW, including Human Resources, Telecommunications, Purchasing, etc.
• Share responsibilities with UTSW administrative support staff for weekly inventory management and ordering for the breakrooms and emptying the refrigerators
• Manage laundry services for lab coats
• Front desk assistance with UT Dallas inquiries and guests
• Receive and distribute mail and packages, assist with coordination of equipment deliveries and installation
• Help resolve badge access issues

Knowledge, Skills & Abilities:

• Intermediate level computer skills, including but not limited to Microsoft Office Suite and Adobe Acrobat
• Strong written and verbal communication skills
• Ability to organize and prioritize work to meet deadlines
• Ability to document and assist in the design of operational procedures to assist faculty and staff with shared responsibilities at UT Dallas and UTSW
• Ability to lift up to 50 pounds
• Self-motivated, enthusiastic, and collaborative

Additional Information

What We Can Offer
UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefits package including:
 

• Competitive Salary
•  Tuition Benefits
•  Internal Training
•  Medical insurance – including 100% paid employee medical coverage for full-time employees
•  Dental Insurance
•  Vision Insurance
•  Long and short-term disability
•  Retirement Plan Options
•  Paid time off
•  Paid Holidays

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.  
 Visit https://hr.utdallas.edu/employees/benefits/ for more information.

About Us
UT Dallas is a top public research university located in one of the nation's fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences.

UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world.

The University has a variety of programs and initiatives to support engagement and success for all members of the campus community. Employee benefits include a range of physical and mental wellness resources. “LilyPad” lactation facilities are located throughout the campus. There are several Employee Resource Groups (ERGs) comprised of individuals who share common interests to help build community among UT Dallas faculty and staff (e.g., Universal Access ERG, Military and Veteran ERG, UT Dallas Young Professionals).

Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth (DFW) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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