SENIOR CATEGORY MANAGER - FACILITIES, MAINTENANCE, and CAPITAL PROGRAMS Job Listing at University of California in Oakland, CA (Job ID 69405)

Description

Job Posting

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UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

DEPARTMENT OVERVIEW

UC Systemwide Procurement is the procurement/supply chain hub for the University of California system, with over $10 billion in annual spend. We partner with campus procurement offices to develop and implement systemwide supply chain strategies and policies that leverage UC's vast purchasing power to optimize spend and deliver positive social and environmental impact. Systemwide Procurement is transforming how UC purchases goods and services to maximize benefit to the UC system while improving quality and service to our campuses and beyond. We apply best-in-class sourcing methods with emphasis on sustainability and supplier diversity, invest in leading tools and technology, and cultivate strategic supplier partnerships to source the highest quality products and services for the absolute best value. Nationally, UC Procurement is a public procurement role model. As a lead agency for cooperative purchasing, UC contracts are leveraged by over 3,500 public education and government agencies in all 50 states. These organizations depend on and benefit from UC's expertise, knowledge, reputation, and economies of scale to minimize spend and maximize value. UC Systemwide Procurement fosters an environment for continuous improvement and a growth mindset culture. Our team of approximately 50 dedicated professionals is comprised of specialized portfolio sourcing managers, highly skilled data analysts, efficiency-driven business analysts, knowledgeable functional area administrators, and responsive support staff. UC Systemwide Procurement is a high-performing strategic department essential to the financial and operational health of the University of California, with high impact at the state and national levels.

POSITION SUMMARY

The Sr. Category Manager for Facilities, Maintenance, and Capital Programs applies their expertise and experience in strategic sourcing, procurement and supplier relationship management to further UC Procurement's mission to expand opportunities for teaching, research and public service across the University of California. Working in a diverse and dynamic environment, the Sr. Category Manager analyzes complex data, business situations, and perspective to identify issues and recommend and develop solutions and strategic partnerships. UC's Facilities, Maintenance and Capital Programs category includes Maintenance Repair and Operations, Janitorial Supplies, Furniture, Uniforms and other categories supporting safe and inviting UC campuses. The Sr. Category Manager plays the critical role in advancing the 5 Strategic Pillars of UC's Strategic Sourcing Centers of Excellence: 1. Drive UC Benefit in the form of cost reduction and value creation; 2. Leading Excellent Programs that establish UC as a global leader in public procurement; 3. Communicating and Connecting with stakeholders across UC campuses, medical centers and locations; 4. Influencing and Fostering Innovation to constantly improve the value we deliver; and 5. Growing and Developing our people to provide rewarding, mission driven career opportunities. The position requires travel up to 25% and can be based on the nearest UC campus to residence.

Key Responsibilities

• 25% Working independently as a Category Center of Excellence (COE) team member under the direction of the Category COE Director, implement strategic sourcing opportunities and strategies that meet the needs of the University, leverage annual category spend in the range of $300-$600 million and produce best-in-class supplier contracts and supplier relationships. Analyze available spend data, campus processes, stakeholder input, and external resources to identify new opportunities to drive UC Benefit by improving cost, increasing efficiencies or creating additional value and to develop and maintain commodity strategies to meet University business needs and new opportunities. Develop and maintain category specific knowledge including presenting on leading practices and trends.
• 50% Develops and maintains collaborative working relationships with stakeholders in: facilities, construction services, UC legal, and procurement colleagues at UC locations. Establish and lead excellent teams to gather requirements and collect input/feedback as needed during the project. Project teams typically include 15-30 stakeholders throughout California with expertise in procurement, trade work, construction management and legal disciplines. Working within a virtual team environment, use state of the art electronic systems to perform spend analytics, conduct on-line bidding events and contract creation. The sourcing initiative process includes RFI/RFQ/RFP development process, including data collection and analysis, market research, proposal/quote evaluation, negotiation (may require involvement of the Sr. Category Manager or COE Director), execution and support of a portfolio with diverse commodities. Ensure strategic sourcing agreements have favorable pricing, terms, conditions, rebates, etc. Coordinate the review of proposed contracts with respect to financial terms, usage restrictions and procedures, intellectual property rights, prevailing wage, services terms, University liability, sustainability goals, and conformance with University policies and applicable legal guidelines.
• 15% Present, communicate and promote UC agreements to optimize utilization, understanding and reduce costs. Work with campus clients to understand and resolve problems with agreements or supplier performance. Manage the administration of system-wide strategic sourcing contracts from award through termination to ensure compliance. Identify challenges for facilities and construction stakeholders and investigate continuous improvement opportunities. Identify internal and external risks that may impact the work of the COE. Utilizing experience in public construction procurement and building ownership, alongside UC client outreach, provide input into the development and execution of appropriate mitigation strategies to minimize risks. Manage information to support effective reporting.
• 10% Contribute to and often present department-wide initiatives to continuously improve, grow and develop strategic sourcing capabilities. Pursue the development of new personal skills and capabilities.

Experience
Required Qualifications

• Min 8 years Strategic Sourcing / Procurement

Preferred Qualifications

• Min 1 year Experience in BMS, HVAC, and Elevator contract negotiations/management

Skills and Abilities
Required Qualifications

• 5+ years of experience in strategic sourcing, supply chain management, public construction procurement or related experience such as Global 1000 enterprise sales or product management.
• 5+ years demonstrated high level of category expertise including leading negotiations. Experience in building and maintaining credibility as an expert within a facilities and construction lens.
• Demonstrated experience working in a collaborative team environment.
• Demonstrated ability to lead through influence of independent stakeholder teams through complex initiatives and multi-party negotiations. Ability to influence alignment on business objectives, promote best practices and exchange of information among technical and business collaborators.
• Demonstrated knowledge of and experience using various proven negotiation methods, and the ability to critically analyze a negotiation. Experience with cost modeling and related financial analyses, 
• Demonstrated knowledge in the development of opportunity assessments, category profiles, and strategic sourcing plans.
• Demonstrated strong written and verbal communication skills, including the effective presentation of strategies and progress to clients, stakeholders and leadership. Advanced listening and communication skills in both 1 on 1 settings and large forums.
• Strong leadership presence and demeanor. Demonstrated ability to facilitate focused and effective meetings both in-person and virtual.
• Very strong customer service and interpersonal skills and the ability to coordinate work with others, both internally and externally, to accomplish tasks. Very strong customer service and interpersonal skills and the ability to coordinate work with others, both internally and externally, to accomplish tasks.
• Demonstrated experience in use of Microsoft suite of productivity applications with a minimum of 3 years experience with preparing spreadsheets for analytical purposes and developing PowerPoint presentations.

Preferred Qualifications

• Demonstrated ability to analyze problems, identify and consider potential solutions, and make timely recommendations. Works with others to effectively address issues when they occur. Excellent organization skills, including meeting facilitation and decision making.
• Demonstrated understanding of and ability to comply with a complex array of University policies and state and federal laws that govern procurement and construction contracting. Knowledge of the specific category field in higher education or other highly decentralized organizations, including suppliers, distribution models, products, and equipment. Knowledge of business and delivery models including research cores, centralized warehousing, and storehouses

Education
Required Qualifications

• Bachelors degree in related area and/or equivalent experience/training.

Preferred Qualifications

• Masters degree in related field

Licenses and Certifications
Preferred Qualifications

• Certified Professional in Supply Chain Management or other industry recognized professional certification.

SALARY AND BENEFITS

Job Title
Strategic Sourcing Professional 4

Job Code
005917

Salary Grade
Grade 25

Payscale:
$133,000 - $153,100, commensurate with experience

Full Salary Range:
$105,500 - $200,700

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

SPECIAL CONDITIONS

This position is headquartered at the UC Office of the President, but the selected candidate may be located at any UC campus. (Note: Internal applicants will not need to relocate. External applicants will be considered for a campus nearest to them.)

The employee must reside within the state of California. Remote candidates willing to relocate to California may be considered.

ADDITIONAL INFORMATION

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is June 14, 2024. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy please visit:  https://policy.ucop.edu/doc/4010393/PPSM-20.  For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

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