Description
Job Posting Details
Payroll Title: ADMIN MGR 2
Job Code: 000548
Job Open Date: 04/16/24
Application Review Begins: 05/01/24
Department Code (Name): MSII (MARINE SCIENCE INSTITUTE)
Percentage of Time: 100
Union Code (Name): 99
Employee Class (Appointment Type): Staff: Career
FLSA Status: Exempt
Classified Indicator Description (Personnel Program): MSP
Salary Grade: Grade 27
Hiring/Budgeted Salary or Hourly Range: The budgeted salary range that the University reasonably expects to pay for this position is $130,000 to $160,000/year.
Full Salary Range: The full salary range for this position is $124,200 to $243,800/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.
Work Location: MARS-4401
Working Days and Hours: M-F 8-5
Benefits Eligibility: Full Benefits
Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations)
Special Instructions:
This is an internal recruitment limited to employees at UC in order to support career progress of qualified internal candidates. For full consideration, please include a resume and a cover letter as part of your application.
Department Marketing Statement:
The Marine Science Institute ranks internationally as a leader in marine and environmental research. Its researchers stand at the forefront of their fields, regularly redefining our current knowledge of marine science and policy. Over 300 research projects funded by more than 80 awarding agencies with a value over $100 million in extramural and intramural funding are administered by MSI each year. Research at MSI spans 14 disciplines supporting research projects involving faculty, professional researchers, technical staff, graduate and undergraduate students. MSI provides educational outreach activities through the REEF (Research Experience and Education Facility) with 20,000 visitors annually.
Benefits of Belonging
Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UCand why You Belong at UC.
Brief Summary of Job Duties:
Under the general guidance of the Institute's director, the Management Services Officer is responsible for the full range of management functions in the Marine Science Institute. Has significant responsibility to achieve broadly stated goals through subordinate managers and direct reports. Determines objectives, develops strategies, and manages departmental operations, planning, facilities management, human resource management, pre and post award contract and grants, fiscal resource management, information technology, outreach, and health and safety programs. Performs highly complex and advanced analysis techniques, understands past performance and determines present and future performance and resource allocations.
Required Qualifications:
- Bachelor's degree in related area and / or equivalent experience / training.
- Excellent interpersonal skills to effectively lead, motivate and influence others, to develop and maintain high standards of service, and to work effectively across the organization at all levels.
- Advanced decision making and reasoning skills, and advanced ability to develop original ideas to solve problems, conduct operations and quality control analysis, ability to multi-task and ensure effective time management.
- Applies detailed knowledge of unit functions to create and foster an effective team environment.
Preferred Qualifications:
- 10+ years Progressive management and/or leadership experience. Excellent interpersonal skills to effectively lead. Knowledge of financial analysis and reporting techniques, human resources and risk management planning; accounting and payroll. Management of major programs, complex facilities.
- Excellent ability to establish metrics for the goals of the institutes and those of employees.
Special Conditions of Employment:
- Satisfactory conviction history background check
- UCSB is a Tobacco-Free environment
Job Functions and Percentages of Time:
- 40% Financial and Business Management - Manages the fiscal affairs of the Institute. In consultation with the Director, the MSO plans and controls expenditures of the department budgets. Sets fiscal priorities and restrictions and develops short and long range financial plans. Responsible for design, research, and submission of annual reports, budget requests, and rate and recharge packages. Performs analytical studies on budget issues. Ensures auditability of all department procedures, purchases, employee appointments, computerized systems, and daily procedures within the administrative offices of MSI. Manages pre- and post award operations involving all contract and grant administration, accounting, employment and payroll, travel, purchasing, business services, and equipment inventory. The MSO serves as the liaison for MSI to higher level management.
- 15% Human Resources/Personnel Management - Manages support staff involved in all personnel areas for >750 employees. Applies advanced management skills and principals to a growing and changing institute. Provides leadership, policy interpretation, and training to supervisors, directors, and managers in university, extramural funding agencies, and collective bargaining agreements. Ensures that all health and safety regulations are adhered to in the general operation of these units. Manages complex budgetary control systems for units and centers.
- 25% Unit Management - Manages or advises with the management of the following units within the Institute: Information Systems, Graphics, Contracts & Grants, Personnel, Purchasing, Budget, Travel, and Analytical Lab. Includes planning and goal setting, establishing priorities, analyzing staffing and programmatic needs, and controlling budgets. Provides guidance to faculty, professional researchers, staff, and students regarding issues related to MSI activities consistent with the goals, objectives, and policies of the institute and the University. Oversees rate and recharge operations.
- 10% Project Management - Provides specific administrative oversight and analysis for particularly large and complex awards whose scope requires significant management efforts. Works directly with project PI's or Project Coordinators to properly enforce agency requirements and to achieve project goals.
- 10% Facilities Management - Assists with short-range and long-range facilities planning and development to meet the institute's needs including the coordination of design, development and construction or renovation of research and education outreach buildings. Oversees all of the institute's facilities (approximately 36,000 square feet). Oversees moves of faculty and researchers among office and research laboratory spaces. Serves as liaison with Budget and Planning, Planning and Construction, Office of Research, architects, and Environmental Health and Safety on issues involving construction, project design, and funding. Through interactions with relevant subordinate managers ensures that facilities are safe and secure, and that needs of users are met. Facilities include research laboratories; environmental rooms; recharge chemical analyses laboratories; running seawater workrooms; faculty, researcher, and staff offices; education/outreach facilities; and touch tanks. Responsible for ensuring that building facilities and utilities are properly functioning. Works with the Director and institute committees on space allocation decisions and interactions with other departments and ORU's.
UC Vaccination Programs Policy - With Interim Revisions:
As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs – With Interim Revisions.*
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals** must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.
For more information, please visit:
• UC Santa Barbara COVID-19 Information - https://www.ucsb.edu/COVID-19-information
• University of California Policy on Vaccinations – With Interim Revisions - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy
*Note: The Policy on Vaccination Programs – With Interim Revisions was updated effective August 16, 2023. A systemwide review of this policy will take place in Fall 2023 with an expected issuance/effective date in early 2024.
**Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.
Equal Opportunity/Affirmative Action Statement
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
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