Graduate Student Employment Analyst Job Listing at University of California in Irvine, CA (Job ID 70054)

Description

Required Qualifications
Job Opening ID: 70054 Reports To: Director of Graduate Studies Working Title: GRADUATE STUDENT EMPLOYMENT ANALYST Department: SOM-Graduate Studies Bargaining Unit: 99 FLSA: Exempt Payroll Job Code: 007398 Job Location: UCI Campus- Irvine Percent of Time: 100% Work Schedule: 8-5, M-F Employee Class: Career

 

Position Summary:   The UCI School of Medicine Office of Graduate Studies supports and advocates for graduate students including MD/PhD, PhD and MS populations. We are a central unit within the Dean's office providing service and leadership as collaborative and engaged professionals in graduate education and student affairs. The MSTP provides comprehensive programmatic operations for over 60 MD/PhD students spanning multiple disciplines. The SOM Office of Graduate Studies oversees administration of over 120 PhD students and 40 MS students and provides general support for over 100 postdoctoral scholars.

 

Uses skills as a seasoned, experienced professional with a full understanding of analytical practices, policies and procedures; researches, analyzes and develops solutions to a wide range of issues. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Primarily deals with policies, programs and proposals which are complex in nature and diverse in scope. Develops new programs, policies or procedures for possible implementation. Under general supervision and in coordination with department administrators (DAs) of the five departments offering the PhD in Biomedical Sciences, the Director of the SOM Office of Graduate Studies, SOM Payroll, SOM Human Resources, and UCI Graduate Division, provides analyst level support for PhD graduate student financial matters both for those represented by the BR Collective Bargaining Agreement ad those receiving fellowship or other funding.
  Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

  The expected pay range for this recruitment is $66,700.00 - $118,500.00 (Annual Salary). The Full Salary Range for the salary grade this position is assigned to is $66,700.00 - $118,500.00 (Annual Salary).
  Department Website:

https://medschool.uci.edu/education/graduate-studies-home

 

Required:  

• 3 or more years analyst level work handling employment, HR and/or payroll 
• Experience interpreting and applying policies and procedures related to employment. Experience with fund accounting
• Bachelor's degree in related area and / or equivalent experience / training.
• Knowledge of common organization- or research-specific and other computer application programs. 
• Strong communication and interpersonal skills to communicate effectively, both verbally and in writing. 
• Ability to use discretion and maintain all confidentiality.
• Analytical / problem-solving skills. 
• Strong skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals / analyses. 
• Ability to multi-task with demanding timeframes. 
• Strong policy analysis techniques. 
• Attention to detail in an environment of frequent changes, deadlines and demands. 
• Ability to manage high volume of work including complex funding structures. 
• Previous experience handling multiple systems to accomplish varying goals. 
• Ability to take direction from multiple stakeholders. 
• Ability to foster and maintain collaborative and team-oriented approach to work. 
• Ability to follow policies, procedures, and contract language with accuracy. 
• Experience compiling data for a range of data requests 
• Ability to manage workload independently while providing relevant information and status reports to key constituents.

 

Preferred:  

• Previous experience with UC Path and KFS systems 
• Knowledge of UC Policies and Procedures, particularly those related to graduate students 
• Experience with training grants and extramurally funded fellowships 
• Experience with student funding models and/or grad aid systems including tuition, fees and stipends. 
• Experience working with collective bargaining agreements.

 

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu

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