Description
Job Posting Details
Payroll Title: ADMIN MGR 2
Job Code: 0548
Job Open Date: 9/28/23
Application Review Begins: 10/12/23
Department Code (Name): NRSS
Percentage of Time: 100
Union Code (Name): 99 - Non-Represented (PPSM)
Employee Class (Appointment Type): Staff: Career
FLSA Status: Exempt
Classified Indicator Description (Personnel Program): MSP
Salary Grade: Grade 27
Hiring/Budgeted Salary or Hourly Range: Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.
Full Salary Range: The full salary range for this job code is $124,200 to $243,800. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.
Work Location: NRS Campus Administration, MSRB 520
Working Days and Hours Monday-Friday, 40 hours. Must be available for NRS activities on periodic weekends and evenings. Travel is required to Reserve sites several times per year.
Benefits Eligibility Full Benefits
Type of Remote or Hybrid Work Arrangement if applicable Hybrid (Both UC & Non-UC locations)
Special Instructions
For full consideration, please include a resume and a cover letter as part of your application.
Department Profile
The UCSB Natural Reserve System (NRS) (http://nrs.ucsb.edu/) administers seven of the 39 Reserves that make up the University of California Natural Reserve System (http://www.ucnrs.org/). The 39 Reserves, located throughout the State, include most of California's diverse natural ecosystems and are used for research, university teaching, and public outreach. Of the seven Reserves managed by the UCSB NRS, two are located in the eastern Sierras near Mammoth Lakes, one is on the coast south of Cambria, three are within 40 miles of the UCSB campus and one is on Santa Cruz Island. The Reserves are managed through the UCSB campus NRS office that provides essential administrative and logistic support for staff and operations at the remote
Reserve sites.
Brief Summary of Job Duties
The UCSB NRS Executive Director is responsible for leading and overseeing all administrative, budgetary, development, and programmatic activities for the UC Santa Barbara Natural Reserve System, which operates within the UCSB Office of Research (OR) and the UC-wide NRS. The Reserves are managed through the UCSB NRS campus office that provides essential administrative and logistic support and leadership for staff and operations at the remote Reserve sites. The Executive Director works in consultation with and under the general direction of the UCSB NRS Director. The Executive Director oversees all personnel and budgetary aspects of the UCSB NRS, including fundraising. The incumbent leads and engages in strategic planning and program implementation on behalf of the UCSB NRS and the Reserves. In representing and leading the UCSB NRS, the incumbent interacts regularly with UCSB NRS Director, the UCSB Office of Research, the UCSB NRS Advisory Committee, the UC NRS, and all staff of the UCSB NRS, as well as UCSB campus departments and units affiliated with or servicing the UCSB NRS and external stakeholders in government, private, academic, and other sectors as appropriate.
Required Qualifications
- Bachelor's degree or equivalent in related area.
- 4-6 years Experience in strategic organizational leadership or leading initiatives relevant to the operations of the Natural Reserves.
- 1-3 years Experience in program development, grant writing, and/ or project management.
- 1-3 years Experience navigating compliance with state and federal regulations.
Preferred Qualifications
- Advanced business degree, with experience in strategic leadership of organizations relevant to the operations of the Natural Reserves.
- 4-6 years Background in conservation, environmental or physical sciences.
- 4-6 years Demonstrated experience in any of the following: fundraising success; supporting field research and University classes; land stewardship, facilitating infrastructure and facilities maintenance and improvement projects; environmental communications, data management and information technologies.
Special Conditions of Employment
- Maintain a valid CA driver's license, a clean DMV record and enrollment in the DMV Employer Pull-Notice Program
- Satisfactory conviction history background check
- UCSB is a Tobacco-Free environment
Job Functions/Percentage of Time/Duties
· 50% Administration and Planning:
Lead, plan, manage, and supervise operations, budget, and personnel in support of the UCSB NRS mission. Develop, lead, and implement shortand long-range strategic, programmatic, and budget plans for UCSB NRS. Serve as the control point and liaison between the UC and UCSB NRS, and the Reserves for budgetary, strategic planning, and similar objectives. Oversee the UCSB NRS budget. Using knowledge of UC and UCSB policies, procedures and regulations, apply best financial and management practices for UCSB NRS objectives and goals. Take responsibility for budget analyses for the UCSB NRS including the Reserves; provide budget analyses to UCSB NRS Director. Analyze use and prepare use statistics for UCSB Reserves. Work with Reserve Directors to develop strategies for attracting new users and to promote Reserve use. Assess, develop, and implement ways to increase UCSB NRS and Reserve visibility. Interact
directly with the UCSB Office of Research (OR) as a control point including preparing and delivering annual reports, and coordinating with OR to facilitate NRS goals on campus. Respond to and engage with the UC NRS on projects initiated by the UC NRS. Represent the UCSB Reserves on such projects. Represent the UCSB NRS to UCSB departments, the UC Office of the President, federal, state, county, and city agencies, and special interest groups. Attend meetings, hearings, and conferences to provide knowledge, opinions, and guidance on UCSB and NRS policies and procedures. Represent the UCSB NRS Director when they are unavailable. Assume responsibility for UCSB NRS' overall compliance with federal, state, and local regulations, laws, and rules in coordination with the Reserves, the UC NRS, and UCSB units. Lead and represent the UCSB NRS, working with UCSB and UC NRS legal counsels, to initiate and facilitate developing and renewing agreements with external parties such as the National Park Service, The Nature Conservancy, landowners with whom the UCSB NRS operates field stations by agreement, or lessees for whom the UCSB NRS provides rights for approved Reserve use. Interact with, support, oversee the management of, and steer the UCSB NRS Campus Office. Promote professional development of UCSB NRS Campus Office staff. Plan and oversee meetings of the UCSB NRS Campus Advisory Committee and the annual meeting of the UCSB NRS Reserve Directors. Coordinate with the UCSB NRS Business Officer and other UCSB departments to develop and implement UCSB NRS-wide guidelines and procedures related to financial and personnel management, facilities management and operations, maintenance and operation of NRS equipment and vehicle. Interact with, support, advise, and supervise Reserve Directors. Assist Reserve Directors with Reserve management issues including research, teaching and outreach program development and implementation, budget analyses, and management; employee
relations; health and safety and risk management issues; and interactions with agencies, local communities and other stakeholders. Supervise other Reserve staff when required. Conduct performance evaluations. Assist Reserve Directors to assess staff needs, recruit new employees, and resolve employee issues. Maintain a supportive working environment. Promote professional development of Reserve Directors. When needed, act as a resource for interactions between the Reserve Directors and UCSB departments, as well as county, state, federal and private agencies. Lead Reserve Directors in developing and updating Reserve management plans. Serve as liaison with UCSB offices and other agencies for plan approval and implementation. Serve as the control point for Reserve Directors and lead interactions with campus departments including Budget and Planning, Facilities Management, Environmental Health and Safety, and
Communications Services for new facility projects at Reserves and facility renovation. Lead all aspects of projects including: acquiring campus approvals, coordinating project design and cost analysis, and consulting with UCSB Design & Construction Services on project implementation and management
· 40% Monthly Development
Identify grant, foundation, and agency funding opportunities in support of fundraising for the UCSB NRS including individual Reserves, including in consultation with Reserve directors. Make application to funding agencies in support of the Reserves, emphasizing programs and needs as identified through strategic planning in consultation with the UCSB NRS Director and the Reserve Directors. Lead a full range of development and fundraising activities including developing fundraising strategies, coordinating activities and giving presentations, tours and lectures to a wide range of academic, agency, public and private groups. Assist and support Reserve Directors in development activities on behalf of individual Reserves. Seek funding opportunities to support new Reserve infrastructure and facilities' renovations from public and private sources. Collaborate with Reserve Directors to write funding proposals to State, Federal and private agencies and UC programs, and work with the UC NRS Development Officer to develop donor support. Write or co-write proposals, reports, and plans for Reserve activities and inter-agency resource management programs and funding. Manage grant funds. Engage and enlist the UCSB NRS Director and the UCSB NRS Development Officer in fundraising activities, including
donor interactions and applications to extramural funding programs. Lead in interacting with a wide range of individual donors and other academic, agency, private and public groups in support of fundraising for the UCSB NRS. Lead in the planning and implementation of UCSB NRS events to celebrate the NRS and the UCSB Reserves, in support of development.
· 10% Scientific Support
Bring scientific expertise to bear on assisting the UCSB NRS and Reserve Directors with a full range of scientific issues related to, but not limited to: (1) individual Reserve stewardship, (2) Reserve use and programmatic, logistical, and use conflicts, (3) resource management, (4) research priorities, (5) community impacts and concerns, and (6) UCSB and UCOP priorities, needs and concerns related to scientific activities. Attend meetings, such as the Organization of Biological Field Stations (OBFS) and Natural Areas Association, hearings, and conferences providing scientific knowledge, opinions and guidance.
Benefits of Belonging
Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UCand why You Belong at UC.
UC Vaccination Programs Policy – With Interim Revisions
As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs – With Interim Revisions.*
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals** must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.
For more information, please visit:
UC Santa Barbara COVID-19 Information https://www.ucsb.edu/COVID-19-information
University of California Policy on Vaccinations – With Interim Amendments https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy
· Note: The Policy on Vaccination Programs – With Interim Revisions was updated effective August 16, 2023. A systemwide review of this policy will take place in Fall 2023 with an expected issuance/effective date in early 2024.
** Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.
Equal Opportunity/Affirmative Action Statement
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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