EXEC AST 3 (Executive Assistant to the Chief Innovation and Economic Development Officer) Job Listing at University of California in Davis, CA (Job ID 68102)

Description

Department Description

Department Purpose

The Office of Innovation and Economic Development will manage large and complex programs that impact broad constituencies, with strategic focus for innovation and economic development matters for UC Davis and UC Davis Health, across all internal and external partners, including responsibilities for industry, community engagement and communications. This office will lead the new Aggie Square Innovation District in Sacramento. This office will convene Davis- and Sacramento-based University contributors to promote cross-campus communication regarding innovation infrastructure and economic development. This office serves as the primary University liaison to local and regional city and nonprofit economic development entities.

Under direction of the Chief Innovation and Economic Development Officer (CIEDO), provide primary management for the daily administrative objectives of the CIEDO, developing systems and approaches for managing information, projects, and communications in a highly complex, confidential, and dynamic office.

Coordinate the activities and needs of the office, ensuring the CIEDO's needs are met. Provide high level principal administrative, analytical and project management support to the CIEDO for diverse and fast paced deliverables. Provide support on matters that are sensitive, confidential and/or complex in nature that require a high level of analytical skill, independence, and initiative in execution and implementation.

Independently respond to a wide variety of inquiries and communications on behalf of the CIEDO which include managing information flow and act as liaison on special projects, committees, and initiatives. Apprise the CIEDO of important evolving situations and deliver daily briefings on status of issues and impending deadlines.

Provide coordination, drafting and editing of correspondence, presentations, and comprehensive reports. Represent the CIEDO to UC Davis faculty, staff and students, administrators and officers at other UC campuses, UC Office of the President, UC Office of the Regents, external stakeholders, private industry, and colleges and universities.

Manage the CIEDO's complex calendar and travel schedule and work closely with all campus departments, advisory panels, and committees to assist with meeting logistics.

Position Information

Apply by Date                      

May 24th 2024

Salary Range                        

$59,200/annually - $106,000/annually

Appointment Type                   

Career

Number of Positions

1

Percentage of Time                 

Full-Time, 100%

Shift Hours                               

Manager will advise

Location                                   

Davis. CA. 

Union Representation              

No

Benefits Eligible                       

Yes

PHYSICAL DEMANDS

• Ability to frequently sit and work at a computer for extended periods of time.

WORK ENVIRONMENT

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

https://ucdavispolicy.ellucid.com/documents/view/271

• Work flexible schedule and occasional overtime during evenings, weekends, and holidays to meet business needs.
• Provide own transportation to travel to off-site meetings and events that may include occasional overnight stays.

QUALIFICATIONS

Required:

Minimum Education/Experience

• Experience providing administrative support to a high-level administrator in a large, complex organization. Experience managing electronic calendars, and scheduling and coordinating large, complex meetings, conferences, travel, and special events.

• Experience working in a business environment that requires effective interpersonal communication skills to create and maintain professional, collaborative working relationships, to interact with faculty, staff, students, the public, and all levels of the hierarchy (nationally and internationally).

• Professional experience and political acumen to handle sensitive or difficult situations diplomatically, to represent high level executives with tact and discretion, and to work effectively and sensitively with constituents from diverse cultural backgrounds and perspectives.

• Experience researching and analyzing information with skill to think logically and identify anomalies, trends, and potentially invalid data, including working with complex information, determining level and scope of impact, identifying risks, evaluating a range of approaches, and developing solutions within the context of priorities, time constraints, and available resources.

• Experience using computer skills to apply various software programs (word processing, spreadsheets, databases, presentation software, etc.) to accomplish assignments with reasonable speed and accuracy.

• Experience writing, editing, and proofreading to produce correspondence and other written materials that reflect the high standards and professionalism of an executive office; to produce clear, well-organized information; and to use correct grammar, spelling, punctuation, and content.

Minimum Knowledge, Skills, and Abilities (KSA)

• Organizational and time-management skills to coordinate many details of multiple projects simultaneously; to work in a fast-paced environment with constantly shifting priorities; and to meet tight deadlines.

Preferred:

Preferred Education/Experience

• Experience working in a major research university within a public higher-education setting

Preferred Knowledge, Skills, and Abilities (KSA)

• Knowledge of AP style and use of language accurately, grammatically, and creatively.

• Knowledge of campus policies and procedures to interpret inquiries and requests to formulate appropriate action or response.

• Familiarity with campus-wide offices, administrative contacts, campus structure and resources

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks. 

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. 

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20. 

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.