EVENTS MANAGER Job Listing at University of California in Oakland, CA (Job ID 70101)

Description

Job Posting

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UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President.

Department Overview
Academic Affairs builds on the energy and academic strength of UC's campuses to enhance the system's educational impact. We help recruit and retain outstanding professors and provide them with the support they need to succeed. We promote excellence through programs that help prepare, recruit and support undergraduate, graduate and professional students. We manage programs that help position UC and California as engines of economic, social and cultural development. And we ensure that UC remains on the cutting edge of innovation in teaching and learning by supporting new academic initiatives.

Position Summary
Working closely with the provost's immediate office team, the Events Manager will plan and execute both small- and large-scale events and meetings involving the UC provost to further the provost's and the university's priorities. The Events Manager will have primary responsibility for scheduling, coordinating and managing divisional events, including major summits and meetings with attendees from all 10 UC campuses. In addition, the Events Manager will be expected to provide advance and staffing support to the provost as needed for events and meetings. The role requires occasional local and state travel (within California). The ideal candidate is a sharp, proactive, detail-oriented and highly organized professional. They will use their skills and experience to collaboratively plan and execute the provost's engagements, from tracking logistical details to working with internal and external event partners to ensuring that big-picture issues, initiatives and themes are accounted for in the planning process. 

Key Responsibilities

100% Event Management: Under the supervision of the Chief of Staff, conducts comprehensive event planning for complex events, including conception, design, development, coordination, implementation and post-event evaluation. Coordinates with other organizations and leaders, providing advance and real-time problem-solving, coordinating event communication plans, and advising senior leadership on sensitive issues related to these engagements. Ensures smooth-running, effective events using tact, sensitivity, discretion and political acumen. Consults and advises administration, as well as community partners on all aspects of event planning and management. Directs multiple service contractors and subcontractors. Performs any necessary advance work before an event or meeting, such as site walk-throughs and logistical coordination. Develops and maintains comprehensive event budgets and ensures that event costs do not exceed budgeted allocations. Coordinates with other UC Events professionals. 

Experience
Required Qualifications

• Minimum 8 years of relevant experience. 

Skills and Abilities
Required Qualifications

• Advanced knowledge of concepts, principles and best practices of event planning and public relations, including design, organization and production of complex events. 
• Knowledge and skills to apply event management principles, practices and techniques in support of effective event management, particularly high visibility, high impact, high risk events.
• Familiarity with the University, including its vision, mission, goals, objectives, achievements and infrastructure.
• Advanced public relations skills.
• Advanced long-range planning, project management and organizational skills.
• Advanced interpersonal communication skills to build and maintain relationships at all organizational levels and with a variety of publics.
• Highly developed political acumen skills and social perceptiveness to successfully meet the needs of guests and ensure guest satisfaction for events.
• Advanced judgment, decision-making and problem recognition / avoidance / resolution skills.
• Proven success in exercising sound independent judgment. 
• Ability to maintain confidentiality, and act with tact and discretion with sensitive information.
• Advanced skill in meeting goals and objectives within budget and time constraints.
• Ability to establish a strong network of contacts to build knowledge about events and programs to secure support for department needs.
• Proven ability to view tasks from varying perspectives. 
• Ability to integrate day-to-day operational knowledge and recommend effective short and long-term policies and procedures.
• Proven skills to apply principles of personnel management to plan, organize, motivate staff and volunteers.
• Proven experience in providing guidance and advice in all aspects of event planning, implementation and evaluation.
• Experience developing accurate event budgets; ability to forecast expenses and income.
• Experience and knowledge in effective contract negotiation and strategies.

Education
Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training 

Job Title
Events Specialist 4

Job Code
006293

Salary Grade
Grade 23

Payscale:
$112,000 - $127,000

Full Salary Range:
$85,800 - $158,200

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

ADDITIONAL INFORMATION

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is June 27,2024.  The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy please visit:  https://policy.ucop.edu/doc/4010393/PPSM-20.  For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

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