Director of Administration and Budget (On-site) Job Listing at University of California in Merced, CA (Job ID 69778)

Description

Hiring Range

The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is $75,200 - $138,400.  The budgeted salary range that the University reasonably expects to pay for this position is $88,000 - $109,800/yr.

Job Closing Date

Initial applicant review will begin on or around June 14, 2024. Posting will remain open until filled.

Remote/Hybrid eligibility: This position is on-site with an agreeable flexible work schedule. 

About UC Merced

The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With more than 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities for highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and supports the economic development of Merced and the region.

The Merced 2020 Project, a $1.3 billion public-private partnership unprecedented in higher education and completed in 2020, nearly doubled the physical capacity of the campus, enhancing academic distinction, student success and research excellence. UC Merced also operates the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.

The university's mission of educational excellence and rigorous inquiry is powered by three schools and numerous research institutes and centers that seek scientific and social solutions for the Valley, California and the world. In partnership with UC San Francisco, UC Merced is preparing the way for a rigorous medical education program.

The course of UC Merced's evolution is piloted by a long-range strategic plan. Enacted in 2021, the 10-year blueprint is guiding how the values of equity and justice influence our pathway to earning Carnegie R1 research status, growing enrollment, upholding our identity as a minority-serving institution, and operationalizing how commitments to equity, diversity and inclusion are enacted in each campus unit.

About the Job

The Director of Administration and Budget of Student Affairs reports to the Assistant Vice Chancellor & Senior Advisor. As an experienced financial and administrative operations professional, the Director of Administration and Budget is responsible for managing the administrative and budgetary operations for Student Affairs. The position manages the full range of the organization's budgets, operational and discretionary funds, general accounting and invoicing processes, financial reconciliations, procurement, at times executive level assistance for the Vice Chancellor, personnel actions processing, and compliance with UC Policy and Procedures. The Director of Administration and Budget uses professional concepts and organizational objectives to resolve complex issues with organization-wide impact in creative and effective ways. Having wide-ranging experience in Student Affairs operational and financial management, the Director of Administration and Budget works on complex issues with little or no precedent where analysis of situation or data requires an in-depth evaluation of variable factors. Exercises judgement in selecting methods, techniques, and evaluation criteria for obtaining results. Develops administrative and budgetary processes and procedures for Student Affairs and is considered a subject matter expert.

The position requires a broad base of technical knowledge, highly effective communication and problem solving abilities. The Administrative and budget director interacts with staff, students, and business managers across campus departments as needed and at times takes direction from the Vice Chancellor of Student Affairs. Demonstrated experience in organizing an office and expertise in computer programs (Microsoft programs and web-based applications) is sought for this role. The incumbent must have strong communication and organizational skills and must be flexible and able to prioritize workload. Background and knowledge regarding travel and entertainment policy and procedures is highly desirable. As primary contact and resource, handles confidential information, including policies and regulations with respect to labor relations and collective bargaining as necessary. Serves as primary contact for administrative-related items in the office.

This position serves as the staff representative for the Student Affairs organization on various committees. The incumbent provides budget reviews to the department heads along with providing financial consultative support in reporting oversight of financial, administrative, and budgetary responsibilities. A key aspect of the position is the indirect supervision of the financial and administrative work carried out by Student Affairs business officers. This involves providing guidance, mentorship, and support to ensure the effective execution of financial and administrative tasks. The incumbent fosters a culture of accountability, professionalism, and excellence within the department, promoting efficient workflows and best practices in financial management and administration.

The position provides high level administrative, financial, and budgetary consultation to the Vice Chancellor of Student Affairs, the Student Affairs Assistant Vice Chancellor & Senior Advisor, and the Student Affairs Senior Leadership Team to ensure that Student Affairs strategic goals (financial and administrative) are met. The incumbent will also be responsible for using in-depth evaluation and analysis to create driver based annual budgeting and forecasting models as they relate to specific units in Student Affairs.

This position also represents the campus in system-wide Student Affairs budget meetings and works with the system-wide offices in the preparation of financial reports for Specific State Appropriations. This position serves as a member of the Student Fee Advisory Committee. The Director of Administration and Budget is responsible for the full general administrative functions within Student Affairs relative to IT, facilities, budgetary financial management, and human resources.

May manage professional staff and students. Assumes accountability for decisions made by subordinates. Performs long and short-term planning for function. Manages large budgets and ensures all strict adherence to university policy and procedure. Erroneous decisions or failure to achieve goals results in additional costs, potential lost income, and serious delays in overall financial schedules.

KEY RESPONSIBILITIES

• As the Director of Administration and Budget, manages the full operations of Vice Chancellor's Organization. Responsible for the full process of classification and recruitment through onboarding. Directs, initiates, designs, and provides analytical studies, summary reports, and background materials to Student Affairs and associated departmental administrative officers and manages on Student Affairs polices that might impact resources, staff salary funding, organization wide budget management, budget/accounting/resource rules and best practices for budget, financial, and other resources management and administration. Monitor all payroll transactions for adherence to university policies and procedures; advise units of issues relating to time reporting, supervisor approvals, and other pay-related issues. Reconcile and balance staffing reconciliations.
• Assesses the administrative needs and reviews processes to enhance business continuity in the division. Researches and resolves administrative issues and discrepancies. With direction from AVC oversees personnel-related actions including hiring, performance management, professional development of staff, and promotional opportunities for the Student Affairs office. Manages the 
• Overall management of Administrative Operations, including financial management, human resources, and facility management. Independently performs highly complex financial or resource research and studies for both internal department and external constituents. Examples include generating, modifying, and conceiving of new financial or other resource reports, strategic planning, and modeling, analyzing and forecasting staff/faculty salary budgets, contracts, grants, gifts, endowments, or user fees, and making recommendations for maximizing financial or other resource outcomes. Responsible for directing questions, documenting transactions and responsible for assisting with risk management activities.
• Will serve as the lead Chief Administrative Officer and serve as a mentor to other CAOs. Lead and directs the financial related work of Student Affairs business officers. Works with the system-wide offices in the preparation of financial reports for Specific State Appropriations.
• Serves on various campus committees in her role as Administrative Director including search committees, campus initiatives, and others. Participates and makes recommendations in the selection and hiring, training and development, performance management and budget recommendations for staff. Works with the system-wide offices in the preparation of financial reports for Specific State Appropriations.

Qualifications

EDUCATION and REQUIREMENTS

• Bachelor's degree in related area from an accredited institution.
• 5 years of full time equivalent related experience.
• 7 years of directly transferable experience in Finance, Budget, Accounting and Auxiliary financial management in a similar size, scope, and leadership responsibilities. (Preferred)

CRITICAL KNOWLEDGE AND SKILLS

• Advanced knowledge of financial policies, practices and systems, accounting and bookkeeping, budgeting and reporting techniques HR planning and development. (Preferred)
• Ability to identify, collect, and analyze information from multiple sources. (Preferred)
• Advanced ability to effectively present complex finance related information both verbally and in writing in a clear and concise manner. (Preferred)
• In depth ability to use multiple spreadsheet and database software tools to gather information for specialized, complex financial analysis, fiscal management, and financial reports. (Preferred)
• Advanced interpersonal skills at all levels within the organization; advanced service orientation and critical thinking skills; and attention to detail. In depth ability to use organizational skills to multitask in a high volume environment. (Preferred)
• Ability to adapt to changing priorities.
• Ability to function as a member of a team.
• Advanced knowledge and understanding of internal control practices and their impact on protecting University resources.
• Thorough knowledge of financial processes, policies and procedures.
• Thorough knowledge of financial data management and reporting systems.
• Strong proficiency in the use of spreadsheet and database software.
• Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making; ability to develop original ideas to solve problems.
• Ability to function effectively as a member of a team.
• Ability to adapt to changing priorities.
• Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.
• Leadership skills to provide guidance, coaching and mentoring to professional and support staff.

Background Check

Background check required.

Policy Statement

How to Apply:
An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.edu.

Equal Employment Opportunity:
The University of California, Merced is an Equal Opportunity/Affirmative Action employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship, sex, age, marital status, sexual orientation, gender identity or expression, disability, pregnancy, or status as a disabled veteran or Vietnam-era veteran, or other protected categories covered by the UC Nondiscrimination and Affirmative Action Policy. UC Merced intentionally promotes and maintains a discrimination- and harassment-free workplace by demonstrating it neither condones nor tolerates employment practices that discriminate against or harass any person or specific group of persons on the basis listed above. We seek candidates who will support our vision to cultivate a vibrant, equity-minded, inclusive excellence university community. When applying to UC Merced, we strongly encourage you to reflect on our Principles of Community and our 2021 strategic plan.  

Vaccination Program Policy:

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy.  All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline.  For new University of California employees, the applicable deadline is 14 days after their first date of employment. 

Smoke and Tobacco Free Policy:
The University of California, Merced is a smoke and tobacco free workplace.  Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.

E-Verify:
All employers who receive Federal contracts and grants are required to comply with E-Verify, an  Internet-based system operated by the Department of Homeland  Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule:
For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/

Employee Referral Program

This position is eligible for the UC Merced Employee Referral Program (ERP). If you were referred by a UC Merced employee, please identify that employee by name in your application as follows:

 

Step 5 of 7       Referrals                         

How did you hear about the job? (select) “other”

Additional information? (select) “other”

Specific Referral Source? (write in) first and last name of referring employee 

Referring employee MUST be named on application for eligibility. 

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