BLANK AST 3 (APC/VMB Business Assistant) Job Listing at University of California in Davis, CA (Job ID 68797)

Description

Department Description

The School of Veterinary Medicine consists of 6 academic departments, the teaching hospital and 6 centers of excellence. The SVM has an annual research budget of $63M. This position will be the primary support for two departments: Anatomy, Physiology and Cell Biology and Molecular BioSciences with a faculty count of 45 and over $12M annually in new grant funding. Academic population is 29 Senate and 17 Federation faculty members. This position will serve as the primary contact for two Academic Departments as it relates to purchasing, travel, and accounts payable.

Under general supervision, responsible for the procurement of major scientific equipment, computer software/hardware, laboratory equipment/supplies, license agreements, service agreements, and office supplies for the faculty research program and administrative units within the School of Veterinary Medicine. Also responsible for all accounts payable including, reconciliation of orders, packing slips and invoices; for processing of all invoices and credit memos; direct charge reimbursements; and travel and entertainment reimbursements utilizing FISDS, KFS, Connexus, Aggie Travel and AggieEnterprise.

Additionally, will be the primary contact for the Pre-Purchasing system for both departments.

Position Information

Apply by Date                      

5/22/2024

Salary Range                        

$27.34/hr. - $39.18/hr.

Appointment Type                   

Career

Number of Positions

1

Percentage of Time                 

100%

Shift Hours                               

Manager will advise

Location                                   

Davis, CA

Union Representation              

Yes - CX

Benefits Eligible                       

Yes

PHYSICAL DEMANDS

• Move packages and items weighing up to 25 lbs.
• Sit at a computer for extended periods of time (up to 8 hours).

WORK ENVIRONMENT

• Work in an environment where animals are used in research.
• Work occasional overtime as workload dictates.
• Restricted vacation during peak workload periods.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271 

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

• Experience using an automated accounting system to process a variety of purchasing and accounts payable documents.
• Experience with an online purchasing system.
• Experience with purchase orders, invoices, entertainment expense reimbursement, travel.
• Experience providing administrative and business office support in an academic, business, or similar environment.
• Experience operating a personal computer.
• Experience with Excel, Word, and database programs for spreadsheets, word-processing, time reporting and reports.
• Experience with general accounting terminology and practices.

Minimum Knowledge, Skills, and Abilities (KSA):

• Skills to perform mathematical calculations and operate a 10 key calculator.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:    

• Experience with UC Davis automated accounting systems.
• Experience using DaFIS, MyTravel, Kuali, e-mail, calendaring and various web browsers.

Preferred Knowledge, Skills, and Abilities (KSA):

• Knowledge and experience with UC Davis online Prepurchasing System.
• Skill to proofread and correct errors.
• Skill to evaluate situations, make decisions and adjust priorities to meet deadlines.
• Organization, planning, and time management skills.
• Knowledge to provide directions and disseminate information.
• Interpersonal and communication skills to interact with persons of differing backgrounds/cultures; to handle difficult or sensitive situations with diplomacy; and to communicate in person and over the telephone.
• Organizational skills to establish and prioritize workload; to coordinate a variety of large projects concurrently with critical deadlines; and to adjust shifting priorities with flexibility in handling and meeting competing demands and attention to detail.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks. 

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.  

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.