Blank Assistant III Job Listing at University of California in Irvine, CA (Job ID 65663)

Description

Required Qualifications
Job Opening ID: 65663 Reports To: Senior Financial Analyst / Supervisor Working Title: Blank Assistant III Department: Physics & Astronomy Bargaining Unit: CX FLSA: Non-Exempt Payroll Job Code: 004722 Job Location: UCI Campus- Irvine Percent of Time: 100% Work Schedule: 8-5, M-F Employee Class: Career
    Position Summary:   Dept of Physics & Astronomy is one of the largest academic departments in the School of Physical Sciences at UCI, with 53 faculty, 76 non-senate academics, 15 career staff and 181 graduate students. Physics lies at the forefront of our understanding of nature. It includes the study of the universe on the largest scales – astronomy and cosmology, and on the smallest – the physics of quarks and leptons. In addition, physics provides the background for high technology; lasers, nuclear power, semiconductors, and medical imaging all have their roots in physics. At the UCI Department of Physics & Astronomy, world-renowned physicists study exciting topics like extrasolar planets, quantum mechanics, gravitation, the big bang, black holes, magnetism, and superconductivity.

 

Under general supervision, incumbent reports to the Senior Financial Analyst, Supervisor in coordination with the HR Analyst and AP Manager and works in a team environment. The incumbent is responsible for the general administrative support, as well as providing support in the human resources and academic personnel in Physics and Astronomy. Serve as department point of contact with International Center and work to ensure a smooth transition for all international scholars. Processes J-1 and H-1B visas, serves as department contact on all VISA-related inquiries. Serve as an additional department payroll contact, working closely with the HR/AP Manager, department managers. Coordinate departmental seminar programs, including all correspondence with visitors, travel arrangements, itineraries, etc. Verify visa requirements, travel and entertainment policies, and advise faculty and visitors about these. Coordinate department events, including booking venues, catering, and processing reimbursements. Manage front desk. Coordinate conference room schedules Hire, train, and schedule student assistants. Maintain departmental databases. Maintain the department website; track news related to the faculty and students and publicize that news on the department social media feeds. Independently compile various annual and quarterly reports.

 

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

 

The expected pay range for this recruitment is $27.34 - $29.96 (Hourly Rate). The Full Salary Range for the salary grade this position is assigned to is $27.34 - $39.18 (Hourly Rate).

 

Department Website:

https://www.physics.uci.edu/
 

Required:
 

• Experience using Adobe Acrobat software. 
• Ability maintain simple web pages. Fast and accurate typing skills. Familiarity with Internet applications and multiple browsers. 
• Skill to proofread material for accuracy in spelling and grammar. 
• Skill in answering phones taking and conveying messages accurately. 
• Skill to speak and write clearly for effective oral and written communication. 
• Ability to establish and maintain cooperative working relationships with faculty, staff, and students. Skill to maintain courteous manner while providing service to faculty, staff, student and the general public. 
• Ability to focus on tasks, paying attention to details, even with frequent interruptions. Skill to maintain orderly filing systems. 
• Skill to establish and operate an efficient academic office environment. 
• Experience with Microsoft Office or equivalent application.
• Fast and accurate typing skills Familiarity with Internet applications and multiple browsers 
• Skill to proofread material for accuracy in spelling and grammar 
• Skill in answering phones taking and conveying messages accurately Skill to speak and write clearly for effective oral and written communication 
• Ability to establish and maintain cooperative working relationships with faculty, staff, and students. Skill to maintain courteous manner while providing service to faculty, staff, students, and the general public 
• Ability to focus on tasks, paying attention to details, even with frequent interruptions. Skill to maintain orderly filing systems 
• Skill to establish and operate an efficient academic office environment 
• Experience with Microsoft Office or equivalent applications. Basic math skills Experience with Macintosh and PC platforms, especially MS Word, Excel, and PowerPoint 
• Experience using Adobe Acrobat software. Knowledge of Thunderbird electronic mail application and UCI Canvas Ability to create graphic materials using software programs such as Adobe Photoshop. Ability to create, publish, and maintain simple web pages.

 

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu

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