ADMINISTRATIVE ASSISTANT Job Listing at University of California in Irvine, CA (Job ID 70126)

Description

Required Qualifications
Job Opening ID: 70126  Reports To: Chief Administrative Officer, Neurosurgery and PM & R Working Title: ADMINISTRATIVE ASSISTANT Department: Neurosurgery Bargaining Unit: CX FLSA: Non-Exempt Payroll Job Code: 004722 Job Location: UCI Campus- Irvine Percent of Time: 100% Work Schedule: Ex. 8-5, M-F Employee Class: CAREER

 

Position Summary:
  The AAIII position will actively participate in administrative activities for the Department of Neurological Surgery, which include day-to-day problem solving and interaction with other divisions and departments. The AAIII candidate must be self-motivated, work with general direction, and be able to receive feedback constructively. The AIII will be able to efficiently multi-task while being detail oriented in a fast paced environment. The AIII will adhere to project deadlines. The AAIII must maintains strict confidentiality and professionalism in interactions and collaborative efforts. Must be able to work with different groups within the university system. The AAIII will assist the department of Neurological Surgery financial Analyst with departmental reimbursements through payment processing and reimbursement of expenses such as travel, membership dues, licenses, registration fees, entertainment, etc. Serves as administrative support to faculty in support of all academic functions to include maintaining calendars, scheduling travel, on and off-site meetings, appointments, transcription/typing all correspondence, updating curriculum vitae, and responds to students, residents and faculty requests. Serve as backup for phone calls, administrative tasks as necessary due to unforeseen absences/ vacancies and/ or additional workload. Other assignments as assigned by supervisor or department administrator.

 

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

$27.34 - $39.18 (Hourly Rate)

 

Department Website:    Department of Neurological Surgery | School of Medicine 

 

Required:

• Demonstrated skill and experience in reimbursements, patient referrals, and healthcare insurance. 
• Demonstrated experience with UCI systems- Epic, GE, Excel, Word, Adobe Acrobat. 
• Demonstrated skill in auditing incoming information 
• Skill and familiarity with computer systems and software. 
• Ability to analyze information, problems, situations and procedures and being resourceful enough to find appropriate solutions. 
• Ability to anticipate possible issues, and try to eliminate or mitigate. 
• Ability to be flexible and work independently as well as collaboratively with faculty and staff to achieve defined goals. 
• Possess good judgement, confidentiality and discretion 
• Excellent interpersonal skills and ability to communicate effectively with a diverse group of individuals in a professional manner. 
• Ability to work effectively as a team

 

Preferred:

• Demonstrated skill in understanding basic account principles. 
• Demonstrated skill in reconciliation, recordkeeping and analyzing information. 
• Minimum 6 months or equivalent in education or combination in patient referrals, insurance, appointment scheduling. 
• Minimum 6 months or equivalent in education or combination in medical education or residency program.
   

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

 

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu

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