Description
The Opportunity:
The Opportunity:
Tetra Tech is adding an Office Administrator / Building Support Specialist for our Ann Arbor, MI office.
Why Tetra Tech:
At Tetra Tech, we are Leading with Science to solve the world's most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development. Our work has improved more than 625 million lives around the world.
Your Impact:
Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential – join us to advance your career while leaving a lasting legacy.
Position Summary:
The Office Administrator / Building Support Specialist ensures the smooth, day-to-day operation of Tetra Tech's Ann Arbor office. This role provides comprehensive facilities support, vendor coordination, supply management, and administrative assistance to multiple operating units. It's ideal for a proactive, hands-on professional with excellent organizational and communication skills who thrives in a collaborative, team-oriented environment.
Essential Job Functions:
The following duties are considered essential to the role. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions:
Serve as the primary point of contact for all building-related issues, including HVAC, plumbing, lighting, and general maintenance.
Coordinate with the landlord, maintenance vendors, and cleaning services to ensure a safe, functional, and well-maintained work environment.
Open and prepare the building each morning; monitor the cleanliness and functionality of shared spaces.
Order and maintain office, IT, janitorial, and kitchen supplies.
Manage shipping, postage, and package handling (FedEx, UPS, USPS).
Maintain and service office equipment, including printers, copiers, and postage machines.
Support IT setup, troubleshooting, and coordination with the Tetra Tech Help Desk.
Manage building access and security (key fobs) for new and departing employees.
Coordinate off-site storage, file archiving, and retrieval processes.
Support office safety and emergency preparedness, including monthly safety checks, AED testing, and restocking of supplies.
Perform minor facility repairs and general handyman tasks as needed.
Provide administrative support such as document processing, printing, scanning, and binding.
Assist with internal office events, staff training sessions, and employee engagement activities.
Required Qualifications:
Strong organizational, problem-solving, and communication skills.
Ability to work independently with minimal supervision.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).
Strong typing and general computer skills.
Dependable, adaptable, and detail-oriented work ethic.
Ability to lift and carry up to 40 lbs.
Valid driver's license and reliable transportation.
Preferred Qualifications:
High school diploma or equivalent required; associate degree or coursework in business administration, facilities management, or a related field preferred.
Minimum of 5 years of experience in office administration, facilities coordination, or a related field.
Experience with ordering systems (Amazon Business, Smart Office, etc.).
Basic handyman or maintenance skills.
Physical Requirements:
Frequently required to sit, stand, walk, bend, reach, and move throughout the office and building.
Regularly operates a computer and other standard office equipment (e.g., copier, printer, scanner, postage machine).
Occasionally required to climb stairs and move building areas.
Must be able to lift and carry materials and supplies weighing up to 40 pounds.
Occasionally required to perform light maintenance or minor repair tasks involving reaching, stooping, or using hand tools.
May need to transport packages, supplies, or equipment between storage areas, offices, and vendor locations.
Must be able to communicate effectively in person, over the phone, and via computer systems.
Work Environment / Environmental Factors:
This position operates primarily in a professional office environment with standard office equipment and systems.
The role occasionally requires exposure to variable indoor temperatures when inspecting building areas such as storage rooms, mechanical spaces, or loading docks.
May occasionally work outdoors when coordinating vendor access, deliveries, or building maintenance activities.
The noise level in the work environment is generally moderate but may vary depending on maintenance or repair activities.
The role involves regular interaction with vendors, building personnel, and office staff.
Additional Information
This position is a full-time, in-office role based in Ann Arbor, MI.
Standard schedule is Monday through Friday, during regular business hours. Core hours for this position are from 7:00am to 3:30pm.
Occasional flexibility may be required to support office events, maintenance visits, or vendor scheduling outside standard hours.
Life at Tetra Tech:
The perks of working at Tetra Tech include:
Comprehensive and market-competitive benefits.
Merit-based financial rewards.
Flexibility and company-wide commitment to work/life balance.
Collaborative team atmosphere that values the contributions of all employees.
Learning and development opportunities for ongoing professional growth.
About Tetra Tech:
Tetra Tech is the leader in water, environment, and sustainable infrastructure, providing high-end consulting and engineering services for projects worldwide. With 30,000 employees working together, Tetra Tech provides clear solutions to complex problems by Leading with Science® to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition.
Tetra Tech is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sexual orientation, gender identity, status as a protected veteran, or any other characteristic protected by law. Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans.
Additional Information- Organization: 200 IEW
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