Business Process Analyst Level III Office of the Under Secretary of Defense for Acquisition and Sustainment U.S. Department of Defense Washington, D.C. Metro Area Job Listing at Tetra Tech in DC (Job ID 47076)

Description

Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world's most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.

Apply today and join the company that is Leading with Science®. 

 Management Systems International (MSI), a Tetra Tech Company, is a Washington, D.C. metro area management consultancy with a 40-year history of delivering results for our clients. Our expertise is in the fields of monitoring and evaluation; democracy and governance; peace and stability; rule of law and accountability; education; gender and inclusion; strategic communications; and leadership and organizational development. MSI has implemented projects in 90 countries around the world including Colombia, Indonesia, Jordan, Kenya, Mexico, Nigeria, Pakistan, Syria and Ukraine. We support clients ranging from the U.S. Government (e.g., the U.S. Agency for International Development, U.S. Department of Defense, U.S. Department of State, and the Millennium Challenge Corporation) to large bilateral and multilateral donors (e.g., the World Bank and the United Nations Development Program). We also work with national and local governments, nongovernmental organizations (NGOs), think tanks, foundations and universities. For more information, please visit our website at www.msiworldwide.com.

Proposal Summary:

The Office of the Under Secretary of Defense for Acquisition and Sustainment (OUSD(A&S)) is responsible for leading the U.S. Department of Defense's (DoD) efforts related to research and development, advanced technology, developmental test and evaluation, production, logistics, installation management, military construction, defense procurement, acquisition policy, environmental and nuclear security, chemical and biological matters, operational energy plans and programs, corrosion policy and oversight, human capital initiatives, as well as small and disadvantaged business management. To accomplish this mission, OUSD(A&S) requires administrative, analytical, and strategic communication support services.

Position Summary:

MSI is seeking a Business Process Analyst Level III who will be responsible for reviewing and analyzing reports, documents, and information to provide recommendations to action officers and assessments of major Defense Acquisition Programs for the Office of the Under Secretary of Defense for Acquisition and Sustainment (OUSD(A&S)) and the divisions that support it, namely the Assistant Secretary of Defense (Acquisition), Assistant Secretary of Defense (Energy, Installations and Environment), and Assistant Secretary of Defense (Industrial Base Policy), as well as the Directorate of Business Operations (DBO). The position will be based in the DC metro area.

**Please note: Only U.S. citizens with a current TS/SCI security clearance, or a TS security clearance with eligibility for SCI, are eligible to apply.**

Responsibilities: 

• Review reports or associated correspondence packages for adequacy to include completeness, structure, content, and format to ensure package meets all task requirements
• Providing recommendations to action officers to improve/finalize inadequate packages prior to senior leader review
• Analyzing information from a variety of acquisition and program sources
• Authoring, reviewing, and editing documents and preparing reports
• Participating in program performance assessments of Major Defense Acquisitions Programs
• Ensuring that senior leader decisions are clearly communicated in items of correspondence prepared for signature
• Determining the acceptability of documents based on composition, coordination, and logical analysis
• Monitoring workload and precedence of tasks in order to direct prioritized changes to documents and routing based on rational well-founded priorities
• Possessing the ability to work under pressure, consistently meet deadlines, manage priorities, handle sensitive information, performs independently without continuous oversight/instruction, and anticipates government/senior leader needs
• Interacting with and managing a broad range of highly sensitive issues with the front offices of the Secretary of Defense, Deputy Secretary of Defense, the Military Departments, Joint Staff, Defense Agencies, GAO, Combatant Commands, US and foreign industry, and Congress
• Must be able to also perform Executive Administrative Support duties expertly and may be required to perform either of these functions for short durations during routine absences
• Drafting funding contracting documents for review by senior leadership; reviewing/editing or producing read-ahead materials
• Maintaining and reconciling budgets
• Composing correspondence and memoranda requiring independent judgment as to content;
• Ensuring correspondence accuracy, format, spelling and grammar
• Assembling enclosures, attachments and other reference documentation before submission of the correspondence package to senior level decision makers for concurrence, approval and signature
• Routing correspondence in accordance with approved distribution codes or other designated routing lists
• Processing incoming and outgoing correspondence, recommending format and content changes
• Maintaining all correspondence control systems to reflect current task status at all times
• Preparing internal and external office correspondence; assisting in the control and accountability of classified documents stored within the office
• Ensuring special handling of correspondence which may require expediting (i.e., letters addressed to the White House, Secretary of Defense, Deputy Secretary of Defense, Department of Justice, Federal Trade Commission and Congress)
• Maintaining multiple office and executive calendars, including but not limited to scheduling of appointments, meetings, travel, speeches, conferences, Congressional testimony and media appearances
• Providing customer service to customers by telephone and in person
• Providing pickup and delivery of correspondence
• Processing requests for travel arrangements, accommodations and reimbursement of expenses, both manually and through the Defense Travel System; preparing requests for building passes and site visit authorizations; processing incoming mail, facsimile and email
• Providing responses to public requests or calls for information and assistance
• Coordinate OUSD(A&S) activities in support of the Department's Program and Budget Reviews which include Prepare the internal A&S schedule to ensure Issue Papers are drafted, coordinated, and reviewed with A&S Leadership and submitted in accordance with the CAPE Technical Guidance. Review Issue Papers in the CAPE Issue Nomination Software Program to ensure they meet the criteria for acceptance
• Coordinate OUSD (A&S) activities in support of the annual Office of Management and Budget (OMB) Passback by coordinating with the affected offices and Defense Agencies and obtaining approval to ensure OSD (Comptroller) timelines are met
• Coordinate OUSD(A&S) support for the 3-Star Programmer's and Deputy's Management Action Group to include distributing Read Ahead (RAH) slides to subject matter experts and preparing RAH binders for A&S Principals
• Coordinate weekly reports as required to include those provided to the DSD front office by tasking offices for inputs, consolidating inputs and preparing drafts for the A&S Chief of Staff
• Serve as A&S primary lead for coordination and consolidation of the Annual Statement of Assurance that is approved by the A&S Chief of Staff prior to submittal to the CMO
• Deliver the Annual Statement of Assurance

Qualifications:

• Must have a current TS/SCI security clearance, or a TS security clearance but be eligible to receive a SCI.
• Must have a minimum of five (5) years of specialized in leading and providing technical guidance and direction involving multiple projects of high complexity.
• Must have executive level support experience and experience within DoD and/or other federal agencies.
• Must have experience in managing customer expectations and working directly with customers.
• Must have outstanding customer service abilities, initiative, judgement, creativity, flexibility, and confidence.
• Must have the ability to multi-task across multiple projects.

Desired Qualifications:

• A bachelor's degree from an accredited college/university.

At MSI, health and safety play a vital role in our success. MSI Tetra Tech's employees work together to comply with all applicable health & safety practices and protocols, including health orders and regulations related to COVID-19 that are mandated by local, state and federal authorities. 

MSI is an equal opportunity employer that values diversity and inclusion. We strive to develop and maintain a culture that honors the perspectives and identities of our employees, our communities and those impacted by our work.   

We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.  MSI is an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans Employer. 

Reasonable Accommodations:

MSI is dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please visit Tetra Tech's Disability Assistance Page. Our recruitment team looks forward to engaging in an interactive process to provide reasonable accommodations for candidates.

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

U.S. Teams and Clients

About Tetra Tech:

Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 470 locations around the world. Our reputation rests on the technical expertise and dedication of our employees—22,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.

Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:

LinkedIn: @TetraTechCareers

Twitter: @TetraTechJobs

Facebook: @TetraTechCareers

Tetra Tech is proud to be an Equal Opportunity Employer. Diversity, inclusion, and equity are among Tetra Tech's core values. Throughout our history, the company has prioritized equitable inclusion of all people. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties. Please visit our website at www.tetratech.com to see the array of diverse services and exciting projects we are currently working on.

Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.

We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.

Please no phone calls or agencies.

• Organization: 174 PRT