Description
The Opportunity:
Tetra Tech is seeking professional, motivated, and intelligent candidates to fill an Administrative Assistant position for our Federal Asset Management & Resource Management Groups. This position will support staff from both groups, provide office management duties in the Colorado Springs office, fulfill the role as the office safety manager, and support project related administrative tasks as needed. This position requires the employee to be a U.S. Citizen due to the projects they will be working on.
Why Tetra Tech:
At Tetra Tech, we are Leading with Science to solve the world's most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development. Our work has improved more than 625 million lives around the world.
Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential – join us to advance your career while leaving a lasting legacy.
Your Impact:
Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential – join us to advance your career while leaving a lasting legacy.
Responsibilities:
• Completing expense reports for all personnel assigned to the Asset Management and Resource Management Groups (about 120).
• Tracking written products and coordinating technical editing, document formatting, and meeting minutes services.
• Interface with other EGS administrative, procurement, and logistics functions to track requirements.
• Serve as the Colorado Springs office manager, support delivery/package receipt, supply management, communicate office issues to building managers, support company vehicle management, support client/meeting hosting/events in the office.
• Office Occupational Safety and Health Representative Responsibilities:
• Be the focal point for Health & Safety (H&S) communications on matters of new/revised policy, programs, procedures, etc., with the expectation of assuring that such communications are shared with employees at assigned locations
• Attend monthly Safety Council TEAMS calls (and any other scheduled H&S calls, as they may arise) and share meeting content with managers and staff at assigned locations
• Be the local point of contact for employees at/connected to our Colorado Springs office for H&S suggestions, issues, etc. and assure that these are communicated to our H&S Dept.
• Assist with the coordination of scheduling appropriate medical surveillance physical exams (initial, annual/biennia, and exit)
• Assist with the collection and reporting of employee H&S training records, and assist with scheduling and organizing H&S training events
• Assist employees with prompt incident case intervention with CORE Occupational Medicine, and with prompt injury and illness and near miss reporting through TOTAL
• Ensure that the office(s) that they represent develop and maintain current Office Emergency Action Plans
• Assist with H&S on-boarding of new hires
• Assure that all new/transfer employees who have less than 6 months of relevant experience are enrolled in our Short Service Employee Program
• Support and collaborate with the Office Operations Manager to prepare and submit Monthly Office Health and Safety Reports
Qualifications:
Education & Experience:
HS Diploma required. Must have at least 2 years of experience performing similar work.
Qualifications & Requirements:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Must have 2 years or more experience performing administrative functions.
• Must be able to track the work of others, organize information, and create written products to support reporting on assigned tasks.
• Must be familiar with basic scheduling practices using Microsoft Outlook and Teams.
• Must be able to read, understand, and implement Tetra Tech policies and procedures as applicable to expense reports and other duties as assigned.
• Prior experience working on expense reports highly desired; prior experience with General Services Administration (GSA) rates and Defense Joint Travel Regulations (JTR) as applicable to travel expense reports desired.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The person hired for this position would typically perform work in an office environment or remotely from home. Some non-routine travel may be required.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The person hired for this position would typically perform work in an office environment or remotely from home. Some non-routine travel may be required.
Language & Communication Skills: The person hired for this position will require good oral and written communication skills in English.
Mathematical Skills:
The person hired must be able to perform basic financial calculations as needed to input accurate expense reports on behalf of others.
Other Skills: The person hired for this position must have strong computer skills and be able to use common software needed for producing written documents (Microsoft Office/Word and Adobe Pro).
The salary range for this position is $30,445 to $41,862. Please note that Tetra Tech considers various factors in determining pay, including but not limited to: education, relevant and demonstrated work experience in the role, skills, geographic location, qualifications, certifications, and other competencies relevant to the needs of the business.
Life at Tetra Tech:
The perks of working at Tetra Tech include:
• Comprehensive and market-competitive benefits.
• Merit-based financial rewards.
• Flexibility and company-wide commitment to work/life balance.
• Collaborative team atmosphere that values the contributions of all employees.
• Learning and development opportunities for ongoing professional growth.
About Tetra Tech:
Tetra Tech is the leader in water, environment, and sustainable infrastructure, providing high-end consulting and engineering services for projects worldwide. With 30,000 employees working together, Tetra Tech provides clear solutions to complex problems by Leading with Science® to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition.
Tetra Tech is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law. Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans.
We invite applications from all interested parties.
Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:
Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:
LinkedIn: @TetraTechCareers
Twitter: @TetraTechJobs
Facebook: @TetraTechCareers
We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.
Please no phone calls or agencies.
Additional Information- Organization: 112 EGS
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