Description
Management Systems International (MSI), a Tetra Tech Company, is a Washington, D.C. metro area management consultancy with a 40-year history of delivering results for our clients. Our expertise is in the fields of monitoring and evaluation; democracy and governance; peace and stability; rule of law and accountability; education; gender and inclusion; strategic communications; and leadership and organizational development. MSI has implemented projects in 90 countries around the world such as Colombia, Indonesia, Jordan, Kenya, Mexico, Nigeria, Pakistan, Syria and Ukraine, and works domestically. We support clients ranging from the U.S. Government (e.g., the U.S. Agency for International Development, U.S. Department of Defense, U.S. Departments of State and Labor, and the Millennium Challenge Corporation) to large bilateral and multilateral donors (e.g., the World Bank and the United Nations Development Program). We also work with national and local governments, nongovernmental organizations (NGOs), think tanks, foundations and universities. For more information, please visit our website at www.msiworldwide.com.
Project Summary:
The Increased Demand and Engagement for Accountability (IDEA) Activity is a six-and-a-half-year initiative by the United States Agency for International Development (USAID). IDEA aims to support civil society organizations to be more effective in advancing democratic values of citizen participation, government accountability, and rights protection at local and national levels. The IDEA program seeks to support Sri Lankan civil society organizations (CSOs) and CSO-led networks to collaborate more effectively and engage proactively and productively with the government on key issues related to good governance, fundamental rights, gender equality, and sustainable development. IDEA also delivers a comprehensive and targeted capacity building component to support local organizations in developing their organizational and institutional capacities. Initiatives are designed and tailor-made to develop Sri Lankan CSOs technical, management, financial, and monitoring capacities, making them more strategic, inclusive, adaptive, and accountable in performing their role in a democratic society.
**Please note: Only Sri Lankan citizens are eligible for this position**
Position Summary:
The Administrative Officer will be responsible for managing the day-to-day administrative needs of the IDEA project. The Officer will be based in Colombo, Sri Lanka and will be responsible for basic administration and logistical functions of the project. The Officer will also work closely with the Finance Manager and IDEA Chief of Party (COP).
Responsibilities:
- Manage the front-end reception desk and the weekly schedule of the IDEA COP.
- Assist with staff recruitment, orientation, staff insurance, and other HR-related administrative tasks.
- Maintain the office facilities and ensuring adequate stocks of office supplies.
- Organize logistics for workshops, meetings, trainings, and events including booking appropriate venues, participant accommodation, and coordinating travel arrangements, and related documentations for payments.
- Assist in procurement of goods and services by maintaining suppliers' records, obtaining quotations, preparing analysis and recommendations through a customized online procurement system.
- Organize logistics for field travel, meetings, accommodations of staff and processing their reimbursement claims.
- Act as liaison with the service providers to keep all equipment's in good order.
- Supervise driver and ensuring upkeep of the vehicle.
- Supervise office assistant and ensuring maintenance of office facilities.
- Manage the office petty cash.
Qualifications:
- Associate degree in business administration, communications, or related field required. Bachelor's degree in business administration, communications, or a related field preferred.
- Minimum of two years' experience working as administrative assistant, executive assistant, secretary, or as a technical support employee for NGO or international organization required.
- Experience working with USAID-funded projects is preferred.
- Experience in facilities management and vehicle maintenance preferred.
- Knowledge and experience in Microsoft Office Suite, PowerPoint, Excel, etc. is required.
- Knowledge of training venues and accommodation facilities in the country preferred.
- Understanding of and ability to maintain basic IT facility preferred.
- Familiarity in using any procurement software is preferred.
- Strong organizational, time management and communication skills.
- Fluency in English and one national language, such as Sinhala or Tamil, is required. Fluency in English, Sinhala, and Tamil is preferred.
MSI is an equal opportunity employer that values diversity and inclusion. We strive to develop and maintain a culture that honors the perspectives and identities of our employees, our communities and those impacted by our work.
We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.
MSI is an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans Employer.
Reasonable Accommodations:
MSI is dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please visit Tetra Tech's Disability Assistance Page. Our recruitment team looks forward to engaging in an interactive process to provide reasonable accommodations for candidates.
Only candidates who have been selected for an interview will be contacted. No phone calls, please.
Additional Information- Organization: 216 MSI
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