Description
Tetra Tech is Leading with Science® to deliver transformative energy solutions for clients worldwide. Our work helps people and businesses plug in to reliable electricity, strengthens energy security, and powers resilient economies. We structure finance to drive deals that maximize advanced technologies and promote energy independence. We help create efficient utilities and modern power grids. We promote broad-based economic opportunities in the global energy sector. We improve lives and livelihoods by addressing the critical intersections of energy with health, water, and food security.
Project Summary
Tetra Tech is providing energy expertise and related technical and material assistance to the Government of Ukraine. This project focuses on enhancing the resilience, reliability, affordability, and security of the electricity, natural gas, and district heating sectors. The scope of work includes addressing immediate challenges and physical damage to energy infrastructure, as well as preparing for Ukraine's post-war reconstruction and long-term energy security.
Position Summary
Tetra Tech is recruiting for an Administration Specialist who will provide essential administrative support to ensure the efficient and effective operation of program activities in Ukraine. This role will encompass a wide range of responsibilities, from property management to emergency coordination and logistics. The Administration Specialist will play a vital role in maintaining a well-organized and productive office environment. The position will report to the Administration Manager. This is a full-time position for Ukrainian citizens, to be based in the Kyiv office. Occasional travel around Ukraine may be required.
Position Responsibilities
- Manage office supplies, including tracking office supply inventory and placing orders as necessary
Manage the registration of incoming and outgoing correspondence
Oversee postage, courier services, and document exchange between the home office and project office, employees, vendors, clients, etc.
Help collect original payment documents
Assist with travel logistics, transportation, and accommodation reservations
Assist in organizing in-house and external meetings, workshops, and training activities
Assist supervisors to identify areas for administrative process improvements and recommend changes
Help prepare and format administrative documents and reports
Provide administrative orientation during the onboarding of new program staff
Provide administrative support for relevant procurement processes
Ensure compliance with program administrative policies and procedures
Maintain a clean, healthy, and organized office workspace
Perform additional duties as assigned by the supervisor
Required Qualifications
Bachelor's degree in business administration, finance, legal, or other relevant fields
3 years of relevant administrative or operations experience
Fluency in Ukrainian and proficiency in English
Strong writing and communication skills
Good organizational skills and teamwork
Ability to manage and prioritize multiple tasks
Proficiency in Microsoft Office Suite
Line Management Responsibility: N/A
Physical Demands and Work Environment: This position will require regular attendance at the office in Kyiv and may entail occasional travel within Ukraine for interaction with local stakeholders.
About Tetra Tech:
Tetra Tech is the leader in water, environment, and sustainable infrastructure, providing high-end consulting and engineering services for projects worldwide. With 30,000 employees working together, Tetra Tech provides clear solutions to complex problems by Leading with Science® to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition.
Tetra Tech is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sexual orientation, gender identity, status as a protected veteran, or any other characteristic protected by law. Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans.
We invite applications from all interested parties.
Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:
LinkedIn: @TetraTechCareers
Project opportunity
- Organization: 154 ESI
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