Administrative Assistant Job Listing at SPA in Chantilly, VA (Job ID 2024-19403)

Description

Qualifications

Required Qualifications:

• Active TS/SCI
• Ability to sit for, and pass, a CI Polygraph 
• Bachelor's degree in Business Administration, Public Administration, or a related field
• Minimum of 5 years of experience providing executive-level administrative support in government, military, or large-scale corporate settingsProven ability to create high-quality documentation and presentations tailored to 
  diverse audiences
• Demonstrated experience managing task-tracking systems and synthesizing complex information for executive audiences

Desired Qualifications: 

• Familiarity with the National Reconnaissance Office (NRO), Department of Defense (DoD), or Intelligence Community (IC) structure, processes, and procedures
• Expertise in managing and utilizing task-tracking systems such as TIER or equivalent platforms
• Experience supporting leadership in protocol management for distinguished visitors, VIP visits, or high-level engagements
• Strong proficiency in Microsoft Office Suite and SharePoint for managing data, reports, and collaborative workflows

• Provide executive-level support for senior leadership, including preparing briefings, data, and preparatory materials for senior-level meetings.
• Develop and manage a monthly roadmap and annual strategy for leadership engagements, aligning with strategic guidance and organizational goals.
• Draft and edit executive correspondence, synthesizing information into polished, accurate, and timely deliverables for leadership.
• Create and maintain directorate-level reports, communications, and business documentation such as overviews, year-in-review summaries, and activity reports.
• Coordinate and facilitate leadership engagements, including meetings, technical reviews, design reviews, forums, and protocol events.
• Manage task tracking and formal actions through enterprise systems, ensuring responses adhere to organizational standards and are completed on time.