Office Administrator - Financial Coordinator Job Listing at Savage in The Woodlands, TX (Job ID 35098-The Woodlands, TX, USA)

Description

Come work with us! Savage has been designated by USA Today as a Top Workplace and also received recognition as a Military Friendly Employer and a Top Company for Women to Work For in Transportation.

Military Veterans and Reservists are encouraged to apply. 

These are just a few of the benefits you can expect from working with Savage:

• A culture that appreciates our Team Members
• Paid Time Off (“PTO”), Paid holidays & Profit Sharing 
• Excellent benefits including medical, dental, vision, life, disability, 401(k)
• Commitment to helping our Team Members do things that they never dreamed possible

As the Office Administrator, you are responsible for managing the day-to-day needs of the operation. This includes but is not limited to the processing of invoices, ordering office supplies, scheduling meetings/luncheons, greeting visitors, coordinating travel arrangements for senior leaders, running errands, setting up a workstation for new hires, and general clerical duties as assigned.

What you will be doing: 

• Manage customer orders and inventory systems
• Answer phones and assist with customer needs
• Plan and organize meetings and events as necessary 
• Accountable for all office functions by maintaining control of the ability to meet customer expectations
• Monitor Emails throughout the day for order status changes/additions, and other customer needs
• Faxing/emailing of Bill of Ladings to customers and designated parties (as required)
• Follow company/customer policies and procedures (i.e. internal controls, record retention, verifications, etc.)
• Book travels arrangements for management as needed
• Responsible for accounts payable and receivable efforts including month-end process
• Office inventory mgmt. & ordering of all office supplies (admin supplies, coffee, drinks, food, etc.)
• Coordinate office equipment maintenance and service with vendors
• Manage all contracts and lease databases and hardcopy files for the Houston Office, GSS, Marine, and Sulphur Trucking
• Running errands (off-site mailings, etc.)
• Assist other departments and operations with special projects and be able to follow through with assignments from start to completion 

Requirements of a successful Office Administrator:

• Work in an office environment (5 days a week)  
• Accounting experience is required 
• Knowledge of principles and practices of organization, planning, records management, research, and general administration
• follow written and/or verbal instructions with minimal supervision
• Experience in logistics should be highlighted
• Proficient with PowerPoint, Excel, Word, and web-based data and reporting systems (Power BI)
• Familiarity with survey platforms, such as SurveyMonkey, would be a plus
• Build visual presentations (PowerPoint) and internal safety communications
• Compile, process, and do basic analysis of safety data

Here are some of the physical requirements: 

• Commitment to working safely at all times
• Must be physically able to do the following:
• Sit for long periods 
• Work with telephones, computers, and other office equipment
• Consistently sit, reach, climb, stoop, kneel, and crouch 
• Lift up to 25lbs without accommodations 

• A complete job description is available upon request
• Savage is an Equal Opportunity Employer and maintains a drug-free workplace
• California Residents Job Application Privacy Notice
  https://savageco.com/careers/california-residents-job-applicant-privacy-notice/