Cash Application Specialist Job Listing at Rexel USA, Inc in Beaverton, OR (Job ID 3ADACE8E-F990-4)

Description

The position of Cash Application Specialist will be based out of our Beaverton, OR location!

Summary
The Cash Application Specialist is responsible for assisting in overseeing the daily operations of the Cash Application team with guidance from management. Will also assist with balancing and maintaining the integrity of the Accounts Receivable asset, prepare reports, analyze data, and ensures proper storage of bank images. The Cash Application Specialist will provide training and mentoring to new hires, and assist with ongoing employee training and development. Helps to foster a team environment which embraces open communications, cooperation, and a positive attitude aimed at striving for continuous improvement and increased efficiency.

What You'll Do

• Provide subject matter expertise, guidance, and assist with mentoring the Cash Applications team for the purpose of achieving daily workload and productivity goals
• Assist with new hire and ongoing training for the Cash Application team, focusing on processes, procedures, and performance of key tasks
• Act as a Team Lead by prioritizing, delegating, and directing work assignments of Cash Applications team members
• Assist with reconciliation of Accounts Receivable and Branch accounts
• Complete write offs and cash receipt corrections as needed
• Daily and monthly cash and general ledger reconciliation
• Ensure all adjustments, write offs, and intercompany transfers are completed by month end
• Interface with the bank and resolve issues related to bank feeds and payments
• Ensure the integrity of the documents by validating they are properly maintained and controlled
• Ensure daily cash receipts are processed timely and accurately, and deductions are minimized
• Monitor untimely applied items and determine root cause
• Provide accurate reporting to management, including productivity and team performance reports
• Regularly report to management all issues that negatively impact the Accounts Receivable team
• Troubleshoot and resolve escalated or complex issues
• Other duties as assigned

The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Rexel USA.
 

What You'll Need

• High School or GED    
• 4 Year / Bachelor's Degree preferred in Accounting or Finance
• 3+ years of Cash Applications/Accounts Receivable experience

Knowledge, Skills & Abilities

• Knowledge in working with an ERP computer system
• Understanding of general accounting principles, practices, and procedures with the ability to follow SOP's
• Strong PC and Microsoft Office skills
• Team player, flexible, enthusiastic, innovative, and proactive
• Good judgment; ability to know when to escalate a concern
• Demonstrated success in setting goals, achieving goals, and meeting deadlines
• Ability to demonstrate outstanding customer service
• Able to direct staff to meet daily productivity and quality requirements in a fast-paced environment
• Ability to manage daily operations
• Strong organizational and analytical skills
• Solid communication skills, including the ability to effectively interact with multiple levels of management, both verbally and written
• Ability to exercise discretion and judgment in dealing with confidential and sensitive matters
• Strong ability to do multiple tasks and resolve problems quickly and accurately
• Strong ability to motivate and direct the performance of the department
• Ability to perform at high levels in a fast-paced ever-changing work environment

Working Conditions and Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Environment

• Exposed to unpleasant or disagreeable physical environment such as high noise level and/or exposure to heat and cold    None
• Exposed to bio hazardous conditions    None
• Travels to offsite locations    Occasionally – up to 20%

Physical Demands

• Sit: Must be able to remain in a stationary position    Constantly – at least 51%
• Walk: Must be able to move about inside/outside office or work location    Occasionally – up to 20%
• Use hands to finger, handle or feel: Operates a computer and other office machinery    Constantly – at least 51%
• Stoop, kneel, crouch, or crawl: Must be able to position ones self to maintain computers in the lab, including under desks and in the server closet    Occasionally – up to 20%
• Climb or balance: Must be able to ascend/descend on a ladder    None
• Talk, hear, taste, smell: Must be able to use senses to; effectively communicate with co-workers and clients and detect hazardous conditions    Constantly – at least 51%

Weight and Force

• Up to 10 pounds    Occasionally – up to 20%
• Up to 25 pounds    Occasionally – up to 20%

“Rexel USA (A VEVRAA Federal Contractor), and its affiliated companies, is an EEO/Disabled/Veterans employer. All qualified candidates will receive consideration for employment without regard to any characteristics protected by law.”