Business Operations Specialist, Accounts Receivable Job Listing at Red Apple Services, LLC in Fort Lauderdale, FL (Job ID 16376)

Description

JOB PURPOSE To provide ongoing accounting support to Red Apple Services to ensure timely processing of Purchase Orders, invoices, payments, and collections.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

 

The Business Operations Specialist shall:

• Provide accounting assistance to the Business Operations Manager..
• Complete the full scope of the Purchase Order process in coordination with the Regional Managers of Facilities for contracted and individual proposals or projects.
• Complete assigned Accounts Receivable duties
• Complete assigned Treasury duties (if applicable)
• Complete assigned Accounts Payable duties
• Assist the Facilities Operations and Compliance Team with invoicing, accounts payable and accounts receivable issues.
• Prepare and conduct monthly billing.
• Assist in the processing of personnel expense reports and reconciliation of company-issued credit cards.
• Assist with the assignment of new company-issued credit cards.
• Perform collections duties for past-due customers.
• Prepare and analyze data and reports for internal and external team members or customers.
• Complete all duties within the scheduled deadlines to allow for accurate and true financial reporting to internal and external customers.
• Prepare reports for audits; participate as needed in audit procedures.
• Ensure adherence to good safety procedures.
• Perform other duties as directed by the President of Red Apple Services.
• Follow federal and state laws, as well as company policies.

 

**MAY PERFORM OTHER DUTIES AS ASSIGNED**

 

Due to the requirements for the Facilities and Custodial Support Teams to ready all facilities for an emergency encounter, after notice of, but prior to, any Storm, Natural Disaster or other emergency, employees desiring PTO must document a Special Need, either an illness, dependent obligation or other issue. These issues and the need for early PTO are to be approved at the sole discretion of Management. Any leave taken without Approval and/or documentation identifying the reason, constitutes Job Abandonment and is grounds for termination under this policy.

 

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties and skills required personnel so classified.

 

SKILLS AND KNOWLEDGE

1. Time Management: Prioritizing, Organizing, Scheduling
2. Basic accounting skills: A/R, A/P & Treasury
3. Technology: Computer skills in such areas as word processing, spreadsheets, and visual presentations.
4. Highly proficient in use of Microsoft Office, Outlook, SharePoint and appropriate cloud-based applications.
5. Communication Skills: Excellent oral, written, interpersonal (active listening) communication skills.
6. Ability to manage multiple tasks.
7. Preferred skills include business or personnel administration, marketing, personnel relations or a related field.
8. Excellent interpersonal skills: being courteous, professional, and helpful.

 

JOB REQUIREMENTS

• High School Diploma or Bachelor's Degree or equivalent work experience.
• Minimum of two (2) years of work experience and or training in a relevant position.
• Such alternatives to the above requirements as RED APPLE SERVICES may find appropriate and acceptable.
• Possible travel required to off-site locations including overnight trips.

 

WORK ENVIRONMENT

While performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter:

• Interior air-conditioned environment
• Noise level is usually quiet to moderate

Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the Business Operations Specialist's job.

 

PHYSICAL DEMANDS

• No physical exertion required.
• Travel within or outside of employment.
• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

 

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with Red Apple Services salary and benefit policy. Length of the work year and hours of employment shall be those established by Red Apple Services.

 

FLSA OVERTIME CATEGORY

Non-Exempt

 

EVALUATION

Performance will be evaluated in accordance with Red Apple Services' policy.

 

DECLARATION

The Red Apple Services Employee Services Department retains the sole right and discretion to make changes to this job description. Any employee making changes unauthorized by Employee Services Department will be subject to disciplinary action up to and including termination.

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