Payroll Manager | Hybrid Job Listing at Pima Medical Institute in Tucson, AZ (Job ID 40936BB0-512C-4CB4-A9FE-FC23AFB7FFDD)

Description

The Payroll Manager is responsible for leading and managing all aspects of payroll and development of internal control policies and procedures to ensure that it performs efficiently and effectively. This requires effective management of the Human Resources Information System (HRIS) by implementing (process) improvements, ensuring data quality, and analyzing and reporting on the data in the system.

PMI Medical Institute is hiring a Payroll Manager to lead a dedicated payroll team! At PMI, our philosophy is that all employees matter!

The ideal candidate will have robust experience with: 

• Payroll Systems
• Payroll Process and Reports
• Compliance Knowledge
• Accounting and Data Analysis
• Payroll Reports and Liabilities
• Managing a payroll team
  
   

• Provide leadership to the payroll team, ensuring they have the direction, tools, and training to perform their responsibilities effectively.
• Develop and foster a departmental ownership, collaboration, and service culture.
• Day-to-day supervision of the payroll team to ensure a high level of performance with a willingness to provide “hands-on” support as required.
• Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions.
• Oversees and maintains optimal HRIS functions, including installation, customization, development, maintenance, and upgrade to applications, systems, and modules.
• Evaluate HRIS to identify improvement points and implement process improvements and policy changes designed to improve efficiency and the user experience with the system.
• Ensure accurate and timely processing of payroll updates, including new hires, terminations, and changes to pay rates.
• Prepare and maintain accurate records and reports of payroll transactions.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Perform audits of timecard and payroll transactions. Provide auditors with needed information during annual audits.
• Develop internal controls to ensure the quality and efficiency of all payroll functions and regulatory compliance. Communicate procedures with leadership and directors.
• Perform journal entries to enter all wage, tax, and deduction information into the general ledger for each payroll.
• Maintain payroll compliance by staying current and preparing for new federal, state, and local legislation, educating and training departments, and advising management of changes.
• Collaborate cross-functionally with HR for new hire processes, terminations, and leaves of absence.
• Respond to State Unemployment requests and wage garnishments promptly.

• At least five (5) years of experience in accounting and payroll.
• Minimum of 3 years of leading and managing payroll staff.
• Thorough understanding of all areas of information systems with highly technical knowledge of an HRIS product, preferably UKG.
• Understanding accounting fundamentals such as debits, credits, accounts receivable, accounts payable, and budgets.
• Knowledge and ability to apply multi-state wage laws.
• Experience with payroll state taxes (including setting up) in states outside of Arizona.
• Strong analytical and problem-solving
• Advanced Microsoft Excel skills.
• Ability to handle multiple tasks/projects simultaneously.
• Verbal and written communication skills
• Any combination of academic education, professional training, or work experience demonstrating the ability to perform the position's duties.

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