Director of Purchasing Job Listing at OSU-Oklahoma City in Oklahoma City, OK (Job ID 17917)

Description

Job Summary:
Purchasing Director oversees all procurement activity for the OSU-Oklahoma City campus. Includes purchasing and sourcing all the goods and services that are needed, when they are needed, from the right source, while interpreting and applying federal, state and university rules and regulation to assure accountability and integrity for the Divisions and Departments at OSU-Oklahoma City.

This position manages the implementation, consolidation, administration and expansion of the Procurement Card Program, OK Corral, travel and inventory.

Essential Job Functions:  

1. Establishes and executes strategic plan for Purchasing department including   monitoring of departmental budget, inventory, and travel.
2. Develop policy and procedures for OSU-OKC Purchasing Guidelines, procurement card, document imaging and OK Corral to include training on these policies/programs.
3. Receive purchase requests and review for appropriateness of purchase, accuracy, compliance with policy, and appropriate signatures. Prepare requisitions using OK Corral for dollar amounts over $25,000 which require bidding. Upon receipt of merchandise or services, release payments to vendors using OK Corral.
4. Develop and/or assist in writing bid specifications for supplies, equipment and/or services for bidding purposes.
5. Review and initial all purchase requests for compliance to State, Federal and OSU Compliance regulations before being processed by the Purchasing Coordinator.
6. Review and sign all invoices before being invoiced in OK Corral through an open purchase order by the appropriate purchasing staff.
7. Maintain all rental/maintenance contracts/agreements.
8. Represent the department at various meetings as well as being an active member of the Budget and Finance division.
9. Assist any Division or Department determine the appropriate way to accomplish their goals based on the guidelines.
10. Supervise, train, coordinate the assignments of purchasing staff and evaluate performance of purchasing staff.
11. Maintain spreadsheets for income and expenses for graduation, service awards, student liability and others as deemed necessary.
12. Review SSB for budget confirmation.
13.  Completes all mandatory training and participates in a minimum of two professional development opportunities each year.
14.  Perform other duties as assigned.

The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Resume and cover letter are required for full consideration.

Minimum Qualifications: 

Education:

Bachelors degree from an accredited college or University in Accounting, Business, or Finance or equivalent work experience.

Work Experience:
Minimum five years of administrative or managerial experience.
Minimum five years professional experience in procurement card administration.
Experience in procurement software.
Work experience in Purchasing and or accounting systems.

Knowledge, Skills, and Abilities Required:

•  Demonstrated skills in effective management, supervision and team building.
•  Excellent written and oral communication; listening skills to accurately interpret what others are saying; ability to articulate goals, strategies and directions.
•  Must be adaptable to performing under moderate levels of stress, imposed by frequent deadlines, peak workloads and public/employee contact.
•  Strong time management and planning skills required to coordinate and prioritize multiple projects simultaneously while adapting to changes in a fast-paced environment with analytical, technical, interpersonal and organizational skills.
•  Must possess problem-solving skills and the capability to handle multiple customer requests simultaneously.
•  Knowledge of rules and regulations relative to purchasing.
•  Ability to handle multiple tasks and prioritize effectively with high degree of accuracy and attention to detail.
•  Ability to communicate diplomatically, clearly and effectively, both verbally and in writing to exchange information, give/receive instructions and respond to inquiries appropriately.
•  Strong interpersonal skills and sensitivity to a multicultural environment in an effort to work and communicate effectively with all students, faculty, staff and community partners.
•  High degree of initiative to work independently and also collaborate in a team environment.
•  Demonstrated knowledge of office technologies including but not limited to: office computers, fax machines, scanners, internet, Microsoft Office (Word, Excel, Access, PowerPoint, Outlook). Strong technical proficiency, with working knowledge of Microsoft office applications including spreadsheets and databases.
•  Ability to make appropriate recommendations based on logical and justifiable.
•  Ability to use analytical and critical thinking skills to interpret written policies and procedures.
•  Exhibit problem solving skills beyond a set of instructions and adapt to changes when necessary.
•  Must have demonstrated skill in coordinating work with separate units and divisions.
•  Ability to supervise and train staff, including organizing, prioritizing and scheduling work assignments.
•  Passion for assisting customers and representing the OSU-OKC and OSU brand with positivity and professionalism.
•  Demonstrated history of ethical and professional behavior.

Preferred Qualifications: 

• Master's degree from an accredited college or University in Accounting, Business or Finance.
• Experience in Banner.
• Work experience in Higher Education Purchasing and or accounting systems.

Working Conditions: 

• Must be able to work flexible hours to include some nights and weekends.
• Work will be performed in an office environment with a significant amount of public contact, in person, by telephone, via email, and various communication platforms.
  

Physical Requirements:

• Duties require extended periods of standing, sitting, talking, and listening.
• Duties require extensive use of computers, telephones, and other office equipment.
• Requires possible lifting of up to 25 lbs. (If an object weights more than 45 lbs., OSU-Oklahoma City requires this to be a two-person lift).

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations.

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