Description
FIRST POSTING TO ENROLLED ONEIDA TRIBAL MEMBERS ONLY
After successful completion of the probationary period, employee will receive off probation wage increase.
Summary:
Ensures the development, monitoring, submission, and presentation of Oneida Comprehensive Health Division's (OCHD) budgets are maintained in accordance with established OCHD Strategic Plan, laws, regulations, policies, and procedures. Maintains the OCHD Strategic Plan by planning, organizing, and facilitate the division for continuous improvement. Monitors the Financials for the division and outside entities as requested. Monitors OCHD grants to ensure accuracy of spending. Manages the annual audit needs requested by the Oneida Nation's Central Accounting Department. Acts as the Compliance Officer for the OCHD. Continuation of this position is contingent upon funding allocations.
Responsibilities:
1. BUDGET
a. Develop, organize, monitor, communicate and facilitate the OCHD budget process.
b. Facilitate budget training as needed.
c. Develop a comprehensive budget presentation format to utilize during the budget approval process.
d. Works closely with the OCHD's Executive Management Team to continuously maintain the OCHD Strategic plan.
e. Communicate the strategic plan to the Division in coordination with the budget process.
f. Work closely with the Health Division's departments to review and analyze budgets to ensure accuracy.
g. Consolidates the OCHD budget, develops the revenue portion in coordination with the Business Operations Director, reviews consolidation for accuracy, makes recommendations for change.
h. Continuously makes improvements for future OCHD budgeting processes.
i. Keep OCHD leadership informed of status of budget activities by communicating in various ways.
j. Develops various budgets as needed in coordination with the appropriate staff.
k. Ensure all steps within the OCHD budget process are in compliance with the General Manager, and Oneida Nation's budget requirements/timelines.
2. REPORTS
a. Prepare reports for Division, Nation, and/or Funding agencies such as Cost reports and others as needed.
b. Work closely with the departments on their reporting requirements and needs. Assist in gathering the required information.
c. Prepare various budget reports as needed.
d. Distributes monthly reports to the departments after Accounting's month-end close.
e. Continually monitor the reporting format and work closely with DTS for continuous improvement.
3. FINANCIAL
a. Performs a variety of analytical, technical, and administrative work.
b. Gathers and prepares special financial materials as requested.
c. Assist in the procurement process for OHCD.
d. Manages grant information for the OCHD by keeping track of the grant identification number(s), guidelines, and reporting requirements.
e. Analyzes and conducts monthly review of the financial statements.
f. Manages the annual audit needs for OCHD in coordination with Central Accounting.
g. Works to improve or develop financial management systems and related policies, goals and objectives for the division.
4. COMPLIANCE
a. Develops and maintains the Compliance Plan for the OCHD.
b. Conduct training to employees upon hire and on a regular basis thereafter.
c. Chairs the Compliance Committee for the OCHD in coordination with the OCHD Corporate Compliance Program.
d. Reviewing and/or implementing policies and procedures to prevent/detect illegal conduct and/or unethical business practices.
e. Test compliance on a regular basis and report any discrepancies identified.
5. Always practice excellent customer service skills to include, but not limited to, addressing customer and employee needs courteously and promptly.
6. Ensures compliance to established laws, regulations, policies, and procedures, and the multi-year funding agreement.
7. Maintain professional and technical knowledge by conducting research, attending seminars, educational workshops, classes, and conferences; reviewing professional publications; establishing networks; participating in professional societies; conferring with representatives of contracting agencies and related organizations.
Skills:
Nonessential:
* Skill in analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.
* Ability to work independently and meet strict timelines
* Inform and communicate verbally and in writing in diverse and challenging situations with the ability to process information effectively, identify and define problems and make objective decisions
* Operate various word-processing, spreadsheets, and database software programs in a Windows environment
* Ability to make solid decisions and exercise independent judgment
* Preparing, reviewing, and analyzing operational and financial reports
* Knowledge of applicable Oneida Nation, federal, state, county and local laws, regulations, and requirements
* Knowledge of the functions and structure of the Oneida Nation as well as available resources
* Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds
* Ability to be persuasive and tactful in controversial situations.
* Knowledge of reporting procedures.
* Knowledge and understanding of the Federal, State, and Oneida Nation's laws, policy, and procedures as they pertain to the position.
* Ability to create and present effective presentations, correspondence, and reports.
* Ability to analyze situations and adopt appropriate courses of action.
* Ability to establish and maintain professional relationships with co-workers at all levels.
* Ability to interpret applicable federal, state, county and local laws, regulations, and requirements.
* Knowledge of Indian Health Service and the Multi-Year funding agreement.
* Knowledge of the principles and practices of finance, accounting, and business administration.
* Knowledge of the development, preparation, and control of budgets.
* Ability to demonstrate excellence in everything and continually seek improvement in result.
Education Requirement - Or A Closely Related Field:
Education with Equivalent Qualifications:
Essential:
* ASSOCIATES IN APPLIED SCIENCE
Credentials:
Essential:
* Health Insurance Portability (HIPAA) Accountability
* Driver's License Personal Vehicle
* Insurance Required
Nonessential:
* Child Abuse Reporting Policy (CARP), within ninety (90) days of employment.Working conditions:
Essential:
* Office setting
* Moderate noise level
* Crawl rarely
* Walk frequently
* Sit frequently
* Use of hands to fingers
* Reach with hands and arms
* Talk frequently
* Hear frequently
* Stand occasionally
* Occasionally Stoop
* Kneel occasionally
* Crouch Occasionally
* Crawl and lift and/or move up to twenty-five (25) pounds.
Experience:
Essential:
- Two (2) years progressive work experience in Accounting and/or finance
- Knowledge of Indian Health Service and the Multi-Year funding agreement.
- Experience working with Power 8, specifically the modules of Purchasing, Budget, and Report Writer.
Other information:
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT - The Oneida Nation does not discriminate based on race, color, national origin, sex, religion, age or disability status in employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law in employment.
Continuation of this position is contingent upon funding allocations.
Must maintain strict security, confidentiality, and quality to meet professional standards of the department.
Must adhere to all Oneida Nation Personnel Policies and Procedures, Oneida Nation Standard Operating Procedures, and Area and Program Strategic Plans and Policies.
Must pass a background check to meet Employment Eligibility Requirements. If applicable, must pass a background check to meet Oneida Nation/State Compact and/or Oneida Nation Gaming Ordinance, and may be required to obtain a temporary license and/or Gaming license as a condition of employment.
Must be willing and able to obtain additional related education and training.
Must pass a pre-employment drug screen and adhere to the Nation Drug and Alcohol-Free Workplace Policy.
A Tuberculosis (TB) Screening and/or a 2 step TB Skin Test is required within thirty (30) days of employment.
Must provide a copy of diploma/degree, license, or certification upon employment.
ITEMS TO BE SUBMITTED:
1. Employees are required to have a proof of season influenza vaccinations; medical or religious exemption may be requested upon hire.
2. Background information disclosure (BID) form.
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