Description
FIRST POSTING TO ENROLLED ONEIDA TRIBAL MEMBERS ONLY
Salary is Negotiable
After successful completion of the probationary period, employee will receive off probation wage increase.
Summary:
Performs and/or oversees a variety of associated administrative, fiscal, personnel support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities, and inventory management, specialized record keeping and database management, and/or specified information-gathering projects and tasks. Coordinate and facilitate meetings, program functions, and/or special events, as appropriate. Lead and oversee lower graded staff and/or students. Maintain confidentiality of all privileged information.
Responsibilities:
* Answer and screen incoming calls and correspondence; determine purpose of calls, and forward calls to appropriate personnel, ensuring professional telephone etiquette.
* Screen correspondence: exercise judgment and respond; accordingly, receive, sort, log, and route mail.
* Record and deliver messages or transfers calls to voice mail when appropriate.
* Welcome visitor and determine nature of business, and announce visitors to appropriate personnel, maintaining professional and courteous demeanor.
* Arrange travel, prepare and submit travel-related documents, and maintain travel information as necessary.
* Prepare correspondence, minutes, agendas, memos, forms, and other documents and communications from drafts, recordings, or verbal instruction as requested.
* Edit and review all correspondence and documents for correct grammar, punctuation, and spelling.
* Maintain financial records; process accounts payable, purchasing and travel documents; prepare and issue receipts for payments.
* Create and develop effective presentations as requested.
* Schedule department events and activities; manage departmental calendar.
* Monitor and track departmental budgets; prepare reports as requested.
* Attend meetings and take minutes as requested.
* Establish and maintain an effective filing and retrieval system
* Maintain and operate office machines, equipment, and computers. Perform or coordinate general maintenance and repair
* Photocopy, collate, distribute, and file documents.
* Transmit outgoing faxes, and retrieve, log, and distribute incoming faxes.
* Maintain inventory of office supplies.
* Provide back up for the DPW receptionist when needed.
* Assist with keeping track and entering inventory for all automotive parts.
* Maintain billing of repairs and fuel used on Tribal vehicles.
* Practice excellent teaching and student learning skills at all times to include, but not limited to, addressing student and teacher needs courteously and promptly.
* Contribute to a team effort and accomplish related results as required
Skills:
Essential:
* Work independently with minimal supervision
* Ability to carry out instructions furnished in verbal or written format
* Knowledge of proper spelling, grammar, punctuation, and basic arithmetic
* Ability to communicate effectively in the English language, both verbally and in writing
* Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and co-workers at all levels
* Ability to represent the organization in a professional manner, building respect and confidence.
* Ability to handle multiple tasks and meet deadlines
* Ability to write clear and concise reports, memoranda, directives, and letters
* Knowledge of records management and basic accounting procedures including budgeting
* Ability to demonstrate excellence in everything, and continually seek improvement in results
* Skill in operating computers and various word-processing, spreadsheets, and database software programs in a Windows environment.
Education Requirement - Or A Closely Related Field:
Education with Equivalent Qualifications:
Essential:
* High School Diploma, HSED Diploma or GED Certification wi
* Applicants age 50 and older are exempt from this requirement
Nonessential:
* Associates Degree in Administrative Assistant, Two (2) years of administrative office experience.
Working conditions:
Essential:
* Walk frequently
* Sit frequently
* Stand occasionally
* Bend/stoop occasionally
* Kneel occasionally
* Crouch Occasionally
* Crawl occasionally
* Lift 25 pounds occasionally
* Office setting
* High noise level
Experience:
Essential:
* Administrative office work
Other information:
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT - The Oneida Nation does not discriminate based on race, color, national origin, sex, religion, age or disability status in employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law in employment.
Continuation of this position is contingent upon funding allocations.
Must maintain strict security, confidentiality, and quality to meet professional standards of the department.
Must adhere to all Oneida Nation Personnel Policies and Procedures, Oneida Nation Standard Operating Procedures, and Area and Program Strategic Plans and Policies.
Must pass a background check to meet Employment Eligibility Requirements. If applicable, must pass a background check to meet Oneida Nation/State Compact and/or Oneida Nation Gaming Ordinance, and may be required to obtain a temporary license and/or Gaming license as a condition of employment.
Must be willing and able to obtain additional related education and training.
Must pass a pre-employment drug screen and adhere to the Nation Drug and Alcohol-Free Workplace Policy.
A Tuberculosis (TB) Screening and/or a 2 step TB Skin Test is required within thirty (30) days of employment.
Must provide a copy of diploma/degree, license, or certification upon employment.
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