Office Manager-DIRECT HIRE! Job Listing at Kelly Services in Solvay, NY (Job ID US3559341_BH9811451)

Description

Office Manager Needed-DIRECT HIRE!

Schedule: Monday–Friday, 8:30 AM – 3:00 PM
Reports To: Fire Chief and/or Firehouse President

Position Summary:
The Office Manager is a key administrative support role responsible for ensuring the smooth day-to-day operations of the firehouse. This position requires exceptional organizational, communication, and multitasking skills to manage administrative tasks, coordinate events, support leadership, and serve as the first point of contact for members of the community and staff.

Key Responsibilities:

• Professionally answer incoming phone calls and direct them appropriately
• Greet visitors and members of the public warmly and professionally
• Prepare and type all forms of correspondence, including letters, reports, and memos
• Assist with payroll processing and timekeeping coordination
• Support the preparation and organization of internal and external audits
• Prepare documentation and logistics for monthly Board Meetings
• Coordinate with Fire Chiefs and the President for scheduling and communication of events
• Manage scheduling and documentation of physicals for new firehouse members
• Distribute incoming and outgoing mail in a timely manner
• Generate and submit required administrative reports accurately and on time
• Order office and station supplies as needed and maintain inventory
• Ensure compliance with the firehouse's donation acceptance and handling policies
• Assist in organizing and coordinating firehouse events and public outreach efforts
• Support in the preparation and filing of accident reports as necessary
• Organize and manage facility reservations for meetings and events
• Assist in planning and executing holiday-themed events and staff celebrations

Qualifications:

• Prior office management or administrative experience required
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic knowledge of office equipment
• Ability to handle confidential information with discretion
• Organized, dependable, and able to work independently
• Experience in a nonprofit or emergency services environment a plus

Apply today for consideration with your updated resume!

 

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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