Description
Now Hire: Capital Expenditures Administrator
Location: 822 Bishop St, Downtown Honolulu, Hawaii
Schedule: Monday – Friday, 8:00am – 5:00pm (100% onsite)
Kelly Services is a global workforce solutions company founded in 1946 that helps organizations recruit and manage skilled workers for various industries, including administrative, accounting, education, technology, and manufacturing. We offer services such as temporary staffing, permanent placement, and outsourcing, connecting job seekers with opportunities at thousands of companies worldwide.
About the Role
Kelly Services is seeking a detail-oriented Capital Expenditures Administrator to oversee the administration of construction projects for our customer in Kelly Services. Reporting to the Senior Development Manager, you will collaborate with several departments—Development, Tenant Coordination, Building Improvements, Property Management, Investments, Accounting, and Legal—to ensure capital expenditures are processed efficiently and in line with company policy.
Key Responsibilities
- Act as the main point of contact to coordinate, review, and process contracts, change orders, invoices, and project closeout documents.
- Prepare, coordinate, and oversee execution of design and construction agreements and approvals—including proposals, contract forms, COIs, W9s—and coordinate Legal and Risk Management reviews.
- Review and process construction-related invoices and change orders; verify closeout documentation prior to release of final payments and Tenant Allowance.
- Use project management software (YARDI) for reviewing contract documents and maintaining electronic records.
- Provide administrative support for the Senior Vice President of Development.
- Handle other duties as assigned.
Qualifications
- Minimum Associate's Degree and 3+ years of administrative experience in real estate, construction, or a related field, or equivalent education and experience.
- Proficiency with Microsoft Office Suite (Outlook, Teams, Excel, Word, PowerPoint) and Adobe Acrobat. Knowledge of YARDI, DocuSign, and BOX is a plus.
- Ability to read and interpret contracts.
- Experience with accounting and willingness to learn job cost accounting.
- Excellent communication (verbal and written) and organizational skills.
- Positive attitude and ability to work effectively with vendors, co-workers, and management.
Additional Information
- Position is 100% onsite; there are no hybrid or remote options.
- Parking is not provided, but public and garage parking options are available nearby.
- Offer contingent upon successful background check and 10-panel drug test.
- Ideal candidates will have previous property management experience (e.g., with Associa, Hawaiiana, etc.).
- Compensation is based on qualifications, experience, and skills.
How to Apply
Submit your resume outlining your experience relevant to capital expenditures, contract administration, and property management to our recruiting team.
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
With Kelly®, it all adds up.
You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our financial staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
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