Executive Assistant Job Listing at Kelly Services in Franklin, TN (Job ID 10061671)

Description

Job Title: Executive Assistant
Location: Franklin, TN On-site preferred
Hours: Mon-Fri 8am-5pm, can flex some hours if needed
Pay Range: 22-25hr
Dynamic, fast-growing diagnostics company with a close-knit team. You'll work directly with our COO and CEO, supporting their work as we continue to innovate and grow in the healthcare space. Position Summary:
We are seeking an experienced, proactive Executive Assistant. This role is integral to helping our executives manage priorities, organize their schedules, and ensure projects run smoothly. The ideal candidate is detail-oriented, highly organized, and adept at anticipating needs in a fast-paced environment. Key Responsibilities:

• Provide comprehensive administrative support to the COO and CEO.
• Manage calendars, schedule meetings, coordinate appointments, and handle meeting logistics.
• Proactively track deadlines, action items, and follow up to ensure nothing is missed.
• Support document flow, approvals, and assist with updating and maintaining company materials e.g., website updates.
• Take notes and summarize action items during meetings using various tools Microsoft Office, Plaud.
• Facilitate communication as a gatekeeper for the executives, ensuring their time is used efficiently.
• Assist with project management activities on monday.com.
• Prepare reports, presentations, and correspondence as needed.
• Coordinate travel arrangements and manage expense reports.
• Handle sensitive information with professionalism and confidentiality.

Requirements:

• Proven experience as an Executive Assistant or similar administrative role, preferably in a fast-paced company.
• Advanced proficiency in Microsoft Outlook and Office Suite Word, Excel, PowerPoint.
• Experience with monday.com or willingness to learn quickly.
• Excellent communication and organizational skills.
• Ability to manage multiple priorities and work with limited direction.
• Strong attention to detail; proactive approach to problem-solving and follow-up.
• Willingness and ability to work on-site full-time Monday Friday, 8:00/8:30am 5:00pm; flexibility considered for exceptional candidates.
• Positive, team-oriented attitude; professional demeanor.

Preferred Qualifications:

• Experience working with busy executives across time zones.
• Familiarity with AI note-taking tools e.g., Plaud.
• Experience in healthcare, diagnostics, or start-up environments.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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