Executive Assistant Job Listing at Kelly Services in Irvine, CA (Job ID US3629865_BH10041010)

Description

Join a world-class team and take the next step in your career! Kelly®, in partnership with Johnson & Johnson, is seeking a talented Administrative Assistant for a dynamic hybrid role in Irvine, CA. You'll play a key part in supporting leadership and streamlining office operations for one of the most respected companies in the healthcare industry.

Job Specifications

• Job Type: Part-Time or Full-Time (20–40 hours/week)
• Company: Kelly® (Johnson & Johnson Assignment)
• Location: Irvine, CA (Hybrid)
• Pay Rate: $30.00/hr
• Shift: 7am - 4 pm - Flexible, within business hours
• Assignment Length: 1 year (potential for extension)

Roles and Responsibilities

• Coordinate event logistics and provide administrative support for meetings and workshops.
• Manage complex calendars for senior leaders (directors, senior directors), schedule appointments, update calendars, and troubleshoot booking issues (including digital booking systems). Also includes senior directors for all travels and their teams for select complex travels.
• Planning events and onsite scheduling coordinating of services, meetings, gatherings, and events.
• Prepare expense reports, process invoices, and support travel bookings for leaders using Concur; support domestic and international travel including visa support.
• Maintain office supply inventory, organize files, and manage office storage systems.
• Support around POs, payment requisitions, PO issuing, and project number creation.
• Occasionally greet vendors and visitors—ensure pre-registration, prepare guest passes, escort guests, and liaise with onsite facilities and cafeteria staff for meetings/events.
• Collaborate proactively with leadership, global admin teams, maintaining key spreadsheets and digital records of leaders and their locations.
• Advise on healthcare compliance for expenses and events, including program/expense limits for healthcare providers.
• Utilize Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel) daily, as well as company-specific tools (Concur, Workday, Ariba, digital solutions).

Qualifications & Skills

• High School diploma or GED required.
• 5+ years of office-based experience, including 2+ years as an Executive Assistant.
• Advanced proficiency with Microsoft Office Suite; experience with Concur and Workday is a plus.
• Strong multitasking and organizational skills within a dynamic team setting.
• Exceptional verbal & written communication and interpersonal abilities.
• Professional, resourceful, self-starter with strong initiative, able to “own” issues until resolved.
• Open and collaborative team player, able to partner closely with leaders and coordinate with onsite teams (facilities, cafeteria, other admins).
• Familiarity with healthcare provider compliance and basic PO/program management
• Experience working in a fast-paced, cross-functional business environment

Ideal Candidate

• Hyper-focused, able to partner closely with leaders, anticipate needs, manage priorities and people effectively, and leverage digital tools to keep operations smooth.
• Comfortable engaging with guests and office staff, and able to manage quick event turnaround.

Company Culture At Kelly® and Johnson & Johnson, you'll find a collaborative, inclusive, and innovative work environment. The team values professionalism, initiative, and mutual respect. You'll be encouraged to grow your skills, support meaningful projects, and make a real difference in the lives of others. If you thrive in a fast-paced, cross-functional setting—and are ready to anticipate needs and drive results—you'll fit right in!

Ready to discover what's next? Apply today and let Kelly® connect you to your future!

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Find what's next with Kelly®.

As a worker today, it's up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what's next is what we're all about. We know what's going on in the evolving world of work—just ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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