Executive Assistant Job Listing at Kelly Services in Sacramento, CA (Job ID US3528606_BH9709007)

Description

Now Hiring!

Executive Assistant-Onsite
Monday-Friday 8AM-5PM
Sacramento, CA- ONSITE
$25.00-$40.00/HR DOE
1-2 Month Assignment 

ROLES AND RESPONSIBILITIES:

• Managing the Executive Director calendar, scheduling and travel arrangements
• Handles scheduling, logistics and support for board meetings and other meetings/events involving staff and membership
• Supports association staff with office/administrative needs -
•  help manage internal contracts with office vendors and service providers - Working with leadership and contracted conference planning staff to plan and execute the annual conference 
• Communicating with and responding to requests for information from  board members and their staff, legislative offices and partner agencies 
• Maintains website and email distribution lists with updated information
• Opens and prepares office each morning according to standards
•  Creates a welcoming environment by greeting guests, answering, screening and transferring phone calls, directing visitors, and taking messages for association staff 
• Office-related work, such as filing, copying and compiling documents (electronically or with a paper filing system), sorting, logging and distributing mail and deliveries
• Orders supplies and maintains office inventory and equipment
• FFPC quarterly and annual Lobbyist reporting -

ESSENTIAL FUNCTIONS:

• Personable demeanor; ability to work independently
•  Proficiency with Office Suite, especially Outlook, Word and Excel
•  Ability to calendar and set up meetings for multiple staff
•  Experience with meeting logistics and planning, including agenda development and minutes
•  Ability to prepare business correspondence
• Ability to thrive in a dynamic, high-energy, fast-paced work environment
• Excellent customer service and soft skills
•  Ability to use a physical and online multiline phone system and transfer calls appropriately
• Team oriented with a focus on collaboration 
• Ability to proofread for errors in spelling, punctuation, and grammar and has strong written and verbal communication skills
•  Proficiency with virtual meeting platforms; Zoom, Teams, WebEx
•  Basic office knowledge such as electronically and physically filing, printing, copying, and compiling documents
• Ability to organize work and manage time effectively to accomplish multiple assigned tasks by deadlines
• Detail oriented, organized, and tidy

DESIREABLE QUALIFICATIONS:

• Bachelor's degree or higher
• Two or more years' experience in the public, non-profit and/or legislative sector
• Experience with conference/event planning
• Experience with contract management
• Website maintenance experience

#CB #p1

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly®.

You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

 Apply on company website