Executive Administrative Assistant Job Listing at Kelly Services in Dallas, TX (Job ID 9441074)

Description

Hourly Rate: $20.00-$22.00

Job Summary:


The Executive Administrative Assistant will oversee the effective execution of administrative functions and operations that support the Executive Directors of Student Financial Services and the University's Registrar. This position is the primary person responsible for the day-to-day processes involved in budget, purchasing and travel reimbursements and human resources in accordance with university policies for the Student Financial Services and Registrar's Office.  

Essential Functions:
 

• Provides executive support to the and Executive Directors of SFS and RO (10%)
• Manages the executives' calendar, including making appointment and prioritizing the most sensitive matters. (10%)
• Provides administrative assistance, such as writing and editing e-emails, drafting memos, and preparing communications on executives' behalf. (5 %)
• Organize meetings, including scheduling, sending reminders, and organizing event support when necessary. (5%)
• Welcomes visitors and identifies the purpose of their visit before directing them to the appropriate person/department. (5%)
• Researches and follows up on inquiries that require more in-depth information. (5%)
• Communicates both among the organization and to the community to successfully complete administrative needs as requested. (5%)
• Welcomes visitors and identify the purpose of their visit before directing them to executive directors. (5%)
• Coordinates DES Holiday Party (work with catering, send invitations, etc) (5%)

Budget/Payroll/HR:
 

• Manage Process for Budget, Purchasing, Travel Reports: Reconcile invoices, approve travel requests and travel/expense reports on behalf of the Dean, maintain, train and enforce UG Admission "Rules of the Road," review PaymentNet when necessary, prepare check requests, monitor budget and prepare regular reports, prepare report for travel for Controller's office each year. (15 %)
• Coordinate and support all travel request and transactions using CONCUR (5%)
• Prepares DES newsletter (5%)
• Support the Coordinator of Operations with the on-onboarding of new staff in SFS and RO offices in regard to computers, business cards, key, procurement card, access to building, etc. (5%)
• Payroll: Prepare PAFs and Request for Hire when needed for temporary and student workers are hired. (5%)
• HR and Hiring: Prepare HR paperwork for new hires and promotions, review resumes and identify potential candidates for posted positions, set up interviews and assemble all paperwork for HR, assist with transition of new staff (order business cards, notepads and nametags, provide documents to request a Procurement Card, request computer and portal access and set up security, request 24 hour access and keys to Building, order equipment as needed - CPU, monitor, Surface, office phone). (10%)

Education and Experience:

• Bachelor's Degree is required for this position.
• A minimum of 3 years of work experience providing administrative and accounting support for executive level directors in higher education.

Knowledge, Skills and Abilities:

• Detail oriented with a strong attention to those details
• Ability to work independently to meet deadlines
• Strong communication and interpersonal skills.
• Strong problem-solving ability
• Expert skill set in Outlook and strong proficiency in Microsoft Office
• Proven ability to work in a fast paced always changing environment
• Strong computer skills, MS word, Excel and Power Point

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

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