Administrative Assistant IV Job Listing at Kelly Services in Mettawa, IL (Job ID US3612885_BH9991832)

Description

Job Title: Administrative Assistant IV
Location: Mettawa, IL - 60045 (hybrid)
Duration: 12+ Months
Shift: M-F, Day shift
Pay Rate: $32.50/hrs., on W2

Note: 3 days onsite, 2 days remote

Job Description:

• Key Responsibilities include, but are not limited to, the following:
• Provides general advanced administrative support to VP level or equivalent. May provide back-up support to higher-level management other staff, as needed.
• Responsible for compliance with applicable Corporate and Divisional policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Interacts with high-level executives and handles confidential or business-sensitive information.
• May include some support for tracking budget expenditures.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel and Expense website and employee performance management systems (as applicable).
• Coordinates new employee office set-ups and onboarding.
• May train/coordinate work for new administrative assistants.

Key Responsibilities:

• Answering phones.
• Calendar management, proactively solving conflicts.
• Handling Teams/Zoom and general Telepresence setups and acting as liaison for remote access issues.
• Scheduling travel and processing expense reports.
• Managing correspondence and scheduling couriers as well as preparing FedEx labels and managing shipments.
• Ordering office supplies.
• Processing invoices.
• Meeting/event planning and catering.
• Creating or modifying business documents.
• Preparing presentations from source materials.
• Preparing binders and other large copy requests.
• Requesting publications/articles.
• Onboarding various contracted vendors; and
• Operates with general instruction and some supervision.
• Safeguard's AbbVie confidential information.

Leadership and Interpersonal Skills:

• Leadership and Interpersonal Skills:
• Fully understands assigned tasks and any associated expectations.
• Asks for clarification, as needed.
• Understands deadlines and deliverables; communicates obstacles that prevent completion of deadlines; provides status updates prior to deadlines.
• Demonstrates strong problem-solving skills.
• Accountable and responsible for actions/mistakes.
• Challenges the team to always do better.
• Prioritizes own work, balancing multiple requests for assistance.
• Establishes good working relationships with client areas.
• Builds rapport and trust with others; possesses good listening skills.

Qualifications:

• Some college preferred.
• Some leadership or supervisory experience desired.
• Experience working in pharmaceutical company or CRO strongly preferred.
• 7+ years of previous administrative experience supporting executives.
• Must have intermediate-to-advanced knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus and understanding of business processes and requirements.
• “Make it happen” spirit and attitude as well as persistence.
• Learns fast, grasps the “essence,” and can change course quickly, where needed.

What happens next: 
Once you apply, you'll proceed to the next steps if your skills and experience look like a good fit. But don't worry—even if this position doesn't work out, you're still in our network. That means all our recruiters at Kelly will have access to your profile, expanding your opportunities even more! 
Helping you discover what's next in your career is what we're all about, so let's get to work.
Apply to be a Sr Admin Assistant today! 
 
#P3 
#CB 

 

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Put your skills to work.

There are a lot of different light industrial jobs out there. Kelly® Professional & Industrial recruiters are focused on only offering opportunities with companies that provide competitive pay, safe work environments, and cultures that recognize your value. Whether you're looking for flexible shifts, performance bonuses, or a progressive work culture—we're dedicated to finding the very best opportunities for you.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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