Administrative Assistant – Hybrid Role in Boston Job Listing at Kelly Services in Boston, MA (Job ID US3633828_BH10049903)

Description

We're currently seeking a skilled Administrative Assistant for a hybrid role in Boston, MA 02215 supporting a high-performing Major Gifts team. This role is a great fit for someone with experience in administrative support, strong Microsoft 365 skills, and comfort working with database systems and confidential information.

You'll handle calendar management, event support, travel coordination, report running, expense tracking, prospect outreach support, and more—while working closely with multiple officers in a fast-paced environment.

Administrative Assistant

Location: Boston, MA 02215
Schedule: Monday–Friday, 9:00 AM–5:00 PM, Hybrid

Essential Job Functions

• Provide administrative support to Major Gift Officers, including scheduling, calendar management, travel arrangements, expense tracking, and supply ordering.

• Assist with event preparation, development, and execution.

• Maintain organized filing systems and databases for prospect files, donor giving records, and contact reports.

• Run and manage reports and lists from donor databases to support prospect research, outreach, and activity tracking.

• Support prospect strategy development by helping build outreach rosters and tracking prospect movement.

• Process administrative paperwork using systems such as Concur and SAP.

• Handle highly confidential information with discretion.

• Support multiple officers simultaneously with excellent prioritization and organization.

Must-Haves

• 2–3 years administrative support experience.

• Strong proficiency in Microsoft 365 (Word, Excel, Outlook).

• Experience with database systems and high attention to detail.

• Strong communication and organizational skills.

• Ability to support more than one officer and manage a high-volume workload.

• Ability to maintain confidentiality and work professionally with all levels of staff.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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