Administration Assistant Job Listing at Kelly Services in Macungie, PA (Job ID US3624528_BH10030640)

Description

Kelly Services is seeking an Administrative Assistant for a dynamic municipality in Macungie, PA!

Position: Administrative Assistant
Location: Macungie, PA
Schedule: 1st Shift | Flexible between 9:00 AM – 5:00 PM, Monday–Friday
Pay Rate: $20–$25/hour, depending on experience

Key Responsibilities:

• Provide high-level administrative support to the Borough Manager, Council, Mayor, Zoning Officer, Public Works, Commissions, and Boards
• Attend Borough Council, Zoning Hearing Board, Borough Authority, and Planning Commission meetings; record proceedings and prepare official minutes
• Coordinate meeting activities: assemble and distribute packets, prepare calendars, advertise meeting notices, and notify interested parties
• Maintain appointment calendars and manage office correspondence, reports, press releases, minutes, and confidential documents
• Support residents and community members by answering phones, greeting visitors, resolving inquiries, and providing information on municipal codes and policies
• Compile and prepare borough budgets and assist with complex office projects
• Conduct research; use independent judgment to determine resources and consult with staff or outside agencies as needed
• Establish and maintain electronic/manual filing systems, including confidential records
• Manage the Borough website, update agendas/minutes, post municipal updates, and maintain events calendar
• Maintain documents on SharePoint, create apps, and upload files as required
• Prepare letters, notices, and official communications for zoning hearings, compliance, ordinances, and other borough business
• Support monthly reporting, newsletters, project management, grants/forms submissions, and assist at public events and farmers market
• Complete a wide variety of clerical, office, and customer service tasks as assigned by the Borough Manager

Qualifications:

• High school diploma or GED required
• Previous administrative assistant experience, preferably in a municipal or public sector office
• Proficiency with Microsoft Office 365, desktop publishing, website maintenance, and social media tools
• Excellent oral and written communication; strong grammar, spelling, and editing skills
• Ability to maintain confidentiality, prioritize in a busy office, and handle multiple tasks and interruptions effectively
• Team-oriented attitude; able to work cooperatively and independently with staff, officials, and the public
• Strong organization, memory, and attention to detail
• Comfortable with computers, office equipment, filing, and electronic document management
• Valid driver's license required

Physical Demands:

• Able to sit, walk, stand, and use hands for office tasks
• Occasionally lift or carry up to 50 pounds
• Ability to attend meetings or work outside regular hours as needed

If interested, please apply ASAP!

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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