Description
Representative Duties
BASIC FUNCTION: Under administrative direction, plan, organize, coordinate, and direct the daily operations of the Admissions and Records Office including admissions, registration, residency, student records, microfilm/document imaging, transcript and graduation evaluation, campus telephone system (switchboard), records retention; train, supervise and evaluate the performance of assigned staff; resolve complex or unusual problems and situations related to the admissions and records functions.
REPRESENTATIVE DUTIES:
Plan, develop, organize, and direct a variety of projects and activities related to the daily operations of the Admissions and Records Office; determine priorities, assign work and provide work direction to assigned staff; develop, and adjust assignments based on seasonal fluctuations.
Develop, plan and implement procedures, programs, and activities to improve and enhance service to students, faculty, staff, and the public.
Resolve complex or unusual situations or problems related to admissions and records functions and processes including but not limited to: the analysis and evaluation of residency status, transcripts from other community colleges, out-of-state educational records; eligibility for degrees and/or certificates; certification of general education requirements; registration activities; student petitions.
Provide technical expertise to, and communicate with, prospective and current students, the public, faculty and counseling staff, registration personnel, and others throughout the District to provide assistance and technical information regarding admissions, student records, graduation, residency and related areas.
Supervise and evaluate the performance of assigned personnel; interview and select employees; recommend transfers, reassignment, termination, and disciplinary action; plan, coordinate and arrange for appropriate training of subordinates.
Meet with students to explain policies and procedures and resolve problems, including making exceptions when appropriate.
Prepare and distribute correspondence, admissions and records forms, request for information and other documents; assure required information and documents are organized and maintained according to established policies and procedures.
Participate in development and implementation of automated systems to facilitate admissions and records functions; provide input regarding District, State and technical requirements related to college admission, transcript evaluation, residency determination, graduation requirements and related areas of expertise.
Maintain current knowledge of SCT Banner system and any other technologies required to meet the needs of Admissions and Records; serve as department liaison to Information Systems department.
Assist in developing and managing the operational budget for the Office; oversee processing of purchase orders; monitor expenditures.
Prepare and maintain statistical and other reports as requested.
Perform audits of records; identify problem areas; research appropriate methods of correction; oversee and facilitate corrective action.
Attend or chair a variety of meetings; participate in committees, task forces and other work groups in support of continuing and new programs and initiatives.
Participate in seminars, workshops and conferences to maintain current knowledge in the field and establish and maintain a network with peers.
Perform related duties as assigned.
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EDUCATION AND EXPERIENCE: Bachelors degree in a related field and at least three years of progressively responsible experience in an Admissions and Records Office or related student services, instructional, or business area.
Supplemental InformationInitial Salary placement is normally at Range 8 step 1. Initial placement may be negotiated higher depending on education and experience. Please click here to view current salary schedule.
FIRST REVIEW DATE
First review date is November 7, 2024:
Complete application packets will be accepted until the position is filled; but those received by November 7, 2024 are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.
A standard application consists of the following:
- Foreign Transcripts: Candidates who are applying for faculty and/or academic administrator positions and are submitting foreign transcripts must include a U.S. evaluation and translation from a NACES member organization. Please attach the documents to your online application.
- NOTE: Please note that no additional attachments or information beyond the required documents noted above will be considered as part of the application. We kindly request that you adhere to the specified requirements outlined in the application guidelines.
For Additional inquiries please contact:
Martha Gutierrez
HR Technician – Recruitment
Phone: 760-355-6212
Email: martha.gutierrez@imperial.edu EEO Information
Imperial Community College District is an equal opportunity employer and does not discriminate any applicant for employment on the basis of race, religion, color, ancestry, national origin, sexual orientation, gender, gender identity and expression, marital status, age, physical or mental disability, pregnancy, medical condition, or covered veteran status. This prohibition against unlawful discrimination extends to any person who is perceived to have any of the above characteristics or who is associated with someone who has, or who is perceived to have, any of those characteristics.
COMMITMENT TO EQUITY AND DIVERSITY
With the goal of ensuring the equal educational opportunity of all students, Imperial Valley College embraces diversity among students, faculty, staff, and the communities we serve as an integral part of our history, a recognition of the complexity of our present state, and a call to action for a better future. Embracing diversity means that we must intentionally practice equity and respect toward one another, and understand that discrimination and prejudices create and sustain privileges for some while creating and sustaining barriers for others. In order to embrace diversity, we also acknowledge that institutional discrimination and implicit bias exist, and that our goal is to eradicate those vestiges from our system. Our commitment to diversity requires that we strive to eliminate those barriers to equity, and that we act deliberately to create a safe and positive environment where individual and group differences are valued and leveraged for our growth and understanding as an educational community.
To advance the goals of diversity, equity, inclusion, and social justice for the success of students and employees, we must honor that each individual is unique and that our individual differences contribute to the ability of the college to prepare students on their educational journeys. This requires that we develop and implement policies and procedures, encourage individual and systemic change, continually reflect on our efforts, and hold ourselves accountable for the results of our efforts in accomplishing our goals.
We are invested as a community in cultivating and maintaining a climate where equity and mutual respect are both intrinsic and explicit by valuing individuals and groups from all backgrounds, demographics, and experiences. Individual and group differences can include, but are not limited to the following dimensions: race, ethnicity, national origin or ancestry, citizenship, immigration status, sex, gender, sexual orientation, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, age, religion, creed, military or veteran status, socioeconomic status, and any other basis protected by federal, state or local law or ordinance or regulation. We acknowledge that the concept of inclusion and diversity is ever-evolving, thus we create space to allow our understanding to grow through the periodic review of this statement. In service of these goals, Imperial Valley College is committed to fostering an employment environment that offers equal employment opportunity for all and an educational environment that ensures the equal educational opportunity of all students.
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