Procurement Supervisor - Iowa Falls/West Des Moines Job Listing at Iowa Select Farms in United States of America (Job ID 4448)

Description

IOWA SELECT FARMS JOB DESCRIPTION 

TITLE: Procurement Supervisor                                                                                        

REPORTS TO: Director of Supply Chain 

DEPARTMENT: Supply Chain

LAST REVISION DATE: 12/12/2024

COMPANY VALUES:

• We believe in doing the right thing every day, operating with character and integrity, and being stewards of our resource by committing to:
  1. Our Animals 
  2. Our People
  3. Our Environment
  4. Our Community
• The core values of an organization are those values we hold which form the foundation on which we perform work and conduct ourselves. We expect all leaders, managers, and employees to demonstrate, foster and promote: 
  1. Respect: We treat people with respect regardless of personal opinions or differing backgrounds, and no one within the organization is more or less important than anyone else
  2. Accountability: We hold ourselves accountable for completing our job responsibilities and following through on our commitments. We encompass our ability to recognize our own strengths and areas for improvement as well as accept responsibility for the performance and actions of ourselves and our teams without blaming others.
  3. Good Decision-Making: We are expected to continuously improve processes, attain results, and create efficiencies to achieve our mission while solving problems based on a combination of factual information, analysis, wisdom, and experience.
  4. Flexibility: We must react to changing circumstances, ambiguity and uncertainty with confidence, openness, positive energy, and optimism. 

PURPOSE OF POSITION: 

• Oversee the purchasing/procurement team who purchases ~$60MM annually between supplies and pharmaceuticals
• Manage our supplier partnerships with routine and frequent evaluations to ensure we're receiving the best prices
• Responsible for finding the best product for the right price
• Ensure inventory levels are sufficient to avoid runouts, but low enough to minimize carrying cost
• Create and maintain a positive working environment for purchasing associates
• Create a culture of customer first; the customer being our production team, maintenance team, farms, and pigs.
• Maximize efficiency and effectiveness of the team

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Ensure we're receiving the lowest price for the best products
• In effort with the Director, manage and develop good supplier partnerships 
• Lead contract discussions, more important with pharmaceutical suppliers that often have language around restrictions of using other suppliers
• Optimize strategy around suppliers that offer free shipping versus freight rates to avoid double freight charges when delivering everything to Iowa Falls Distribution Center
• Manage product satisfaction surveys for the farm staff to ensure our product is meeting their needs
• Manage carrying costs and an ideal inventory for each warehouse
• Meet KPI metrics that involve inventory levels and frequent product evaluations and negotiations
• Lead company initiatives for large scale projects that require large orders and planning 
• For obsolete inventory, find the best way to offload this while maximizing resale value and being cautious of carrying cost to move it out in a timely manner
• Manage new inventory item tests with frequent feedback loops that may include a more expensive item that lasts longer with less R&M, a cheaper product that may have a new material, a new supplier where we aren't familiar with quality, etc.
• Oversee the warranty process and work closely with Maintenance on execution
• Oversee utilities that include propane, waste management, diesel, electric, and water

• Provide customer service support to multiple teams responsible for daily operations.

• Assist with the development and implementation of Purchasing/Procurement SOPs.

• Attendance is critical. Be at work on scheduled days and be ready to work by the start time given.
• Be friendly, positive, helpful, team-oriented and respectful to co-workers and management team.
• Flexibility in hours during staffing challenges is required.
• Oversee the completion and execution of onboarding new purchasing/procurement associates as needed
• Find opportunities for process improvement, excess inventory, and product quality improvement

COMPANY EXPECTATIONS:

• Adhere to Iowa Select Farms bio-security policy at all times which includes reporting any violations or concerns to management team
• Compliance with Iowa Select Farms safety policies and procedures which includes continuous education to maintain a safe work environment 
• Follow Iowa Select Farms animal wellbeing policy at all times and partner with the Production Well-being team in a timely manner if an incident occurs

LEADERSHIP COMPETENCIES

• Relationship Manager
• Influential
• Self-Motivated/Driven to Achieve Success
• Leadership and Collaboration 
• Work ethic and Dedication 
• Technical Capabilities
• Demonstrated Success
• Time management and Organizational Skills
• Problem Solving and Initiative
• Trusted with Responsibility 
• Respect
• Communication 
• Accountability 
• Ability to learn and teach

SUPERVISORY RESPONSIBILITIES 

• This position directly supervises employees and carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
• Planning, assigning, and directing work responsibilities for others.
• Provides employees both current and new, with updated training on positions that fall under applicable department(s).
• Coordinates with human resources to respond to employee concerns or complaints.
• Handles discipline and termination of employees as needed and in accordance with company policy.
• Conducts performance evaluations that are timely and constructive.
• Rewarding employees in the form of positive feedback and utilization of company programs when performance in key areas is high.  

WORK ENVIRONMENT

• This position is performed indoors.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICALITY REQUIREMENTS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
• Required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear.
• The employee must have the ability to sit for long periods of time and to maintain focus on projects such as computer screens or detailed paperwork.

POSITION TYPE/EXPECTED HOURS OF WORK

• This is a full-time position that will typically require at least 40 hours a week. 
• 7 am- 4pm Monday- Friday are the operational hours of this team.
• Additional availability is required during staffing challenges, as a supervisor. 
• Occasional evening hours and weekend work may be required as the job duties demand for a Supervisor. 

TRAVEL.

• Primary work will be out of the West Des Moines Office or Iowa Falls Warehouse (98%). Minimal (1-2 times annually; 2%) traveling to Osage Warehouse, Rockwell City Warehouse, and Osceola Warehouse.

EDUCATION, EXPERIENCE and OTHER QUALIFICATIONS 

• Bachelor's Degree in Supply Chain, or other related business degree
• 5+ years of experience in procurement, supply chain, or business
• 3+ years of leadership experience
• Advanced knowledge of Microsoft Excel, with SQL experience is preferred 
• Negotiation experience with a track record of success
• Highly motivated and self-driven individual will receive this position
• Bilingual requirements: None
• Must possess a valid driver's license and clean driving record. 

OTHER DUTIES

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Additional duties, responsibilities, and activities may be assigned or changed at any time with or without notice.