HCA Healthcare Job - 41379638 | CareerArc
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Company: HCA Healthcare
Location: Nashville, TN
Career Level: Entry Level
Industries: Healthcare, Pharmaceutical, Biotech

Description

Description

Introduction

Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As an Administrative Assistant with HCA Healthcare you can be a part of an organization that is devoted to giving back!

Benefits

We are committed to providing our employees with the support they need. At HCA Healthcare, we offer eligible colleagues an attractive benefit package that includes medical, wellbeing, dental and vision benefits along with some unique benefits including:

  • Medical, Dental, Vision, Life Insurance and Flexible Spending
  • Paid Time Off (PTO) and Personal Leave
  • 401K(100% annual match - 3% to 9% of pay based on years of service)
  • Academic Assistance and Reimbursements for Tuition and Student Loans
  • Employee Discounts including Tickets, Retail, Mental Health Apps, Education Apps, Identity Theft Protection etc.
  • HomeAuto, and Pet Insurance
  • Employee Stock Purchase Program (ESPP)
  • Short Term Long Term Disability coverage
  • Adoption Assistance
  • Legal Benefits and lots more!

Learn more about Employee Benefits

Would you like to unlock your potential with a leading healthcare provider dedicated to the growth and development of our colleagues? Join the HCA Healthcare family! We will give you the tools and resources you need to succeed in our organization. We are looking for an enthusiastic Administrative Assistant to help us reach our goals. Unlock your potential!

Job Summary and Qualifications

As part of the ITG Administrative Support Team, this position provides administrative support to assigned executives, management and staff. Teamwork, organizational skills and confidentiality are essential. Maintains Outlook calendars and email as assigned.  Schedules meetings (internal/external to the organization) as requested.  Flexible in supporting any office projects needing extra attention due to specific deadlines.  Assists other administrative support staff in projects and cross-coverage as needed.

MAJOR RESPONSIBILITIES

  • Manage multiple Outlook calendars, schedule meetings/events using judgment to resolve conflicts.
  • Coordinate and arrange logistics for various meetings/events and external events including meetings, conferences, entertainment, receptions, and dinners.
  • Serve as primary contact for office deliveries/mail, office supplies, maintenance issues, equipment requests, new hire set up, etc.  Assist in onboarding new employees, contractors and vendors.
  • Track and report on space utilization in assigned area of responsibility
  • Maintain Outlook distribution lists
  • Code and coordinate all invoices through the approval process.  Review and allocate expenses through the amex@work reconciliation tool monthly.
  • Provide general administrative support, including making copies, filing, answering phones, delivering mail, sending faxes, drafting and typing correspondence, spreadsheets, presentations, etc.
  • Order supplies for department; monitor associated expenses in relation to the budget
  • Arrange travel as needed, including booking and creating itineraries. Prepare expense reports upon request
  • Report PTO/EIB for assigned area of responsibility on a monthly basis.
  • Attend meetings, draft meeting minutes and distribute outcomes as requested.
  • Produce reports as needed from Planview and Heathstream.  Assign courses and learning events.
  • Create and maintain Atlas team rooms as needed
  • Records management

What qualifications you will need:

EDUCATION

College graduate - Preferred

RELEVANT EXPERIENCE

3 to 7 years

Other preferred/required experience

Experience supporting executive management

SPECIAL SKILLS / QUALIFICATIONS

  • Ability to handle confidential information appropriately
  • Proficient at Microsoft Word, Excel, Outlook and Power Point.
  • High degree of flexibility required
  • Good interpersonal skills
  • Good organizational skills
  • Ability to multi-task and work independently with minimal supervision
  • Detail oriented
  • Ability to effectively communicate
  • Ability to work and participate in a team environment within and across departments.
  • Demonstrate service oriented mindset.
  • Some overtime may be required

PHYSICAL DEMANDS/WORKING CONDITIONS

Typical office environment including prolonged sitting at desk/computer.

ITG transforms healthcare and gives people healthier tomorrows. We deliver information technology strategy, support, and solutions. ITG improve and enhance patient care and business operations. We deliver services at administrative locations, data centers, and hospitals. The facilities we support are located in 20+ states and the United Kingdom. Our team works to move healthcare forward. We do this by seeking, embracing, developing, and delivering technology for patient care.

HCA Healthcare has been named one of the World's Most Ethical Companies by Ethisphere Institute for over a decade.  In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

Be a part of an organization that invests in you! We are reviewing applications for our Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your application and help us raise the bar in patient care!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.


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