TA Operations Coordinator / Recruiting Coordinator Job Listing at FSA in Herndon, VA (Job ID 5001065876206)

Description

The Talent Acquisition Operations Coordinator plays a crucial role in supporting the full cycle of Talent Acquisition (TA) activities. This role serves as a liaison between the TA team, hiring managers, and candidates to ensure systems, policies and communication support in a fast-paced, high volume TA environment. Position reports to the TA Operations Manager and supports FSA's Applicant Tracking System (ATS).

Key Responsibilities

• Provide technical and administrative support to the TA team.
• Oversee multiple high-volume shared mailboxes and phone lines for needed action and coordination. Respond and escalate items appropriately.
• Oversee FSA's application and pre-screening process which includes answering inquiries from job seekers and resolving technical difficulties.
• Perform proactive outreach to candidates to maximize the flow of candidates through the application, pre-screening, and digital interview processes.
• Manage pre-employment screening activities with FSA's background screening vendor, to ensure the smooth processing of candidates.
  • Determine candidate suitability based on screening results.
  • Coordinate the mitigation of adverse pre-employment screening results and send rejection correspondence when adverse results cannot be mitigated.
  • Obtain approval for timeline extension requests.
  • Generate Security Handover files for selected candidates.
• Manage requests for candidates for profile updates, multiple profile merges and system notifications (notify me, removals)
• Create and manage requisitions, to include preliminary tailoring of the job description and requirements, as appropriate.
• Support the identification of candidate sources and assist with cross-posting.
• Set up digital interviews and create requisition specific pre-screening questions.
• Schedule interviews, track interview feedback, and load interview notes into FSA's Applicant Tracking System.
• Facilitate candidate testing and assessments.
• Promote the FSA career brand on social media and at career fairs, and act as a brand ambassador.
• Promote FSA's Employee Referral Program internally.
• Provide timely verbal and written communications and status updates to internal stakeholders.
• Run reports and review for needed action and coordination.
• Make real-time updates to FSA's Applicant Tracking System (ATS) and assist with the preparation of TA reports and metrics.
• Help ensure TA activities comply with contractual regulations and applicable employment laws.
• Assist with recordkeeping as appropriate.
• Serve as primary backup for the TA Operations Manager
• Support physical and virtual career fairs.
• Partner with recruiters to manage sourcing communications.
• Perform initial screening and qualifying for certain entry level roles.
• Take on special projects that advance the mission of Talent Acquisition.

Requirements

Minimum Educational Requirements

• Associate degree or bachelor's degree in a related field preferred (years of relevant experience may be substituted for education)

Skills/Qualifications Required

• 2-5 years' experience supporting Recruiting, Human Resources or relevant business area.
• Understanding of TA principles, concepts, best practices and standards.
• Results-driven with great time management and organizational skills.
• Self-starter who can work independently with minimal supervision, to include deciding the appropriate course of action
• Strong oral and written communication skills, including the ability to communicate appropriately with stakeholders at all levels.
• Excellent attention to detail.
• Ability to multi-task and prioritize critical items in a high-volume environment.
• Strong problem-solving skills.
• Intermediate skills in MS Office Suite (i.e. Excel, Outlook, PowerPoint, Teams and Word).
• Proficiency with creating and editing PDF files.
• Knowledge of employment laws and regulations or an understanding of government contracting.
• Working knowledge of an ATS, HRIS, or similar database, preferably ADP Recruiting Management and/or ADP Vantage.

Preferred Skills/Qualifications

• Experience with digital interview tools such as VidCruiter, Willo, or HireVue.
• Experience with SharePoint.
• Online-savvy, social media understanding is a plus.

Physical Requirements / Work Environment

• Work is performed in a normal office environment or hybrid model.
• Sedentary work. Requires the ability to operate standard office equipment and keyboards. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

Benefits Overview

At FSA Federal, we recognize the diverse needs of our employees and strive to provide an excellent package to help meet those needs. Comprehensive benefits are offered with greater choice and flexibility to support your health, work-life balance, and professional growth. A package providing employee only coverage can be built around our basic plans at $0 employee cost for: Medical, Dental, Vision, Term Life Insurance, Accidental Death & Dismemberment Insurance, Short-Term Disability, and Employee Assistance Program. For more information, click here.

EEO Statement

FSA is proud to be an Affirmative Action/ Equal Opportunity Employer. We recruit, employ, train, compensate, and promote qualified persons in all job titles without regard to age, ancestry, color, gender, HIV status, marital status, medical condition, national origin, physical or mental disability, race, religion, sex, sexual orientation (including gender expression and identity) veteran status, family leave status, and any protected group status as defined by applicable law. FSA is proud to maintain a drug-free workplace. Satisfactory completion of a post-offer drug screening is a condition of employment. As a supplier of services to federal government agencies, such as DEA, FBI, USCIS, USPIS, etc., we also adhere to agency standards with respect to prior drug usage.

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