Administrative Assistant Job Listing at Enterprise Products in Houston, TX (Job ID 000EQ5)

Description

Established in 1968, privately held Enterprise Products Company and its affiliates own significant equity interests in three publicly traded partnerships with a combined enterprise value of approximately $30 billion.  The Enterprise family of partnerships comprises one of North America's largest midstream energy networks, providing a variety of services, including transportation, gathering, storage, processing, fractionation and terminaling, to producers and consumers of natural gas, natural gas liquids, crude oil, refined products, liquefied petroleum gases and petrochemicals.     The Administrative Assistant's responsibilities include, but are not limited to:

• Assist the System Operations VP with departmental functions.
• Preparing weekly management reports.
• Coordinate intern and EDRP logistics, including arranging for safety gear, tours, recruiting events, and presentations.
• Manage scheduling for all floor conference rooms.
• Manage workspace assignments for all floor personnel.
• Assisting in the preparation of annual expense budgets and managing quarterly budget reports.
• Finding efficient, professional, cost effective methods of assisting Directors in day-to-day activities.
• Professional attitude and handling of inquiries, both verbally and in writing.
• Accuracy, excellent communication skills and attention to detail is imperative.
• Procure office supplies; maintain files, document meetings, and manage travel arrangements.
• Financial and accounting duties such as: purchase requisitions and purchase orders, manage accounts payable, invoice processing, monthly expense tracking; and timesheet and payroll management.
• Other duties such as: answering phone, mail distribution, and office equipment management.
• Performing duties safely and in compliance with all company, federal, state, and local regulations.
• Maintaining proficiency in job functions and applicable software programs.
• Performing other related tasks as requested or assigned.

• High school diploma or equivalent is required.
• Professional demeanor and communication skills – ability to interact positively with executives, management, front line employees, and prospective employee candidates.
• Proficiency in Microsoft Excel is required.  Experience with general data table creation with ability to use formulas (sum, VLOOKUP, min, max, average, etc.), create charts, and apply pivot tables is preferred. 
• High proficiency in Microsoft PowerPoint is required.  Experience in creating presentations that include data, charts and pictures is preferred.
• Proficiency in Microsoft Office Word and Outlook is required. 
• A minimum of 2 years' experience working in a support and/or administrative assistant role is preferred.
• Proven experience typing and proofreading company related documents.
• The ability to juggle competing priorities, multi-task and change direction in a variety of workplace situations.
• Previous experience in the energy industry is preferred.
• Proven ability to respond as needed to internal and external customer requests in a timely manner.