Talent Acquisition Onboarding Specialist Job Listing at Emerus Holdings Inc. in The Woodlands, TX (Job ID 2025-19640)

Description

The Talent Acquisition Onboarding Specialist is responsible for managing onboarding-related duties on a professional level and working directly with the Talent Acquisition team.  This position carries out responsibilities in the following functional areas: onboarding, recruitment, background checks, license verification and administrative support. In this important role, you will enjoy building relationships and working in an environment that values resourcefulness, adaptability and efficiency.

• A minimum of a High School Diploma or GED; Bachelor's Degree strongly preferred
• Minimum of 1 year of onboarding experience as outlined in this job description, required; 2+ years experience strongly preferred
• Previous healthcare experience, strongly preferred
• Experience with applicant tracking systems and HRIS
• Strong attention to detail and excellent organizational skills even when working at a fast pace or with interruptions
• Capable of thinking and working independently
• Strong communication skills and attentive listening skills that enable them to ask probing questions to aid them in problem solving, issue resolution and escalation
• Excellent business writing and communication skills and the ability to interact at all organization levels
• Must be a team player
• Proficiency with Microsoft Office (Excel, Word, PowerPoint and Outlook), required

• Manages the onboarding of new hires for a certain area which includes but is not limited to credential verifications, background checks and scheduling pre-hire drug & occupational health screens
• Prepares, reviews and distributes offer letter, job description & other supporting documentation as directed by the Talent Acquisition Lead
• Responsible for organizing & maintaining confidential employee records and hires candidates within the Workday HRIS platform
• Reviews and updates statuses in Applicant Tracking System (ATS) where data is used for company-wide reporting
• Oversees and troubleshoots issues with all associated systems for candidates and hiring managers as needed, ie, HRIS, Applicant Tracking System, background screens, etc.
• Collaborates with Employee Health to coordinate pre-boarding requirements, including scheduling calls for drug screens, immunization , and vaccination records; proactively follows up to ensure all necessary documentation is collected based on specific position and state requirements
• Maintains frequent correspondence with candidates to prepare for their hire through email, phone and text messaging software
• Generates internal weekly communication updates to Talent Acquisition Leads, HRBP's and hiring managers regarding onboarding status of candidates
• Coordinates travel when applicable
• Assists with growing the Emerus social media footprint
• Creates and maintains SmartSheets for tracking of candidate onboarding progress
• Works closely with HRBP's to support activities involved in the DNV clinical audit process

• Attend staff meetings or other company sponsored or mandated meetings as required
• Assist HR Business Partner with New Hire Orientation as needed
• Perform additional duties as assigned