HR Compliance Specialist Job Listing at Eckerd Connects in Clearwater, FL (Job ID 10529)

Description

Working with us takes a certain kind of person; we want someone who identifies with our values and is willing to challenge themselves both personally and professionally. We seek employees who are passionate about serving and making a differencein the lives of others.  

Make more than a Living, Make a Difference

Our Benefits 

• Low-Cost Medical, Dental and Vision Insurance
• 19 days of Paid Time Off the first year
• 11 paid holidays
• Retirement savings plan with employer match up to 5%
• Flexible spending accounts
• Paid short-term and voluntary long-term disability
• Group Term Life and AD&D Insurance
• Voluntary term life insurance
• Public Service Loan Forgiveness (PSLF) Eligible Employer
• PTO Exchange

Hourly Rate: $23.00-$24.00

This is a remote position with 10%-15% travel for training and program visits. 

Duties & Responsibilities 

Credentialing & Background Screening

• The HR Compliance Specialist ensures organizational adherence to federal, state, and industry-specific regulations governing personnel credentialing, background screening, HR reporting, and workforce compliance, with an emphasis on human service and non-profit regulatory standards. 
• This role acts as a compliance subject matter expert, interpreting HR, workforce, and agency regulations, evaluating HRIS compliance functionality.
• Oversees credentialing processes, including results from the company's third-party background vendor and state/federal boards. 
• Manage and document background checks, criminal record reviews, drug screenings, health screenings, fingerprinting, and other pre-hire documentation.
• Establish a positive and proactive communication approach with new hires throughout the credentialing and pre-employment process, serving as their main HR contact to guide them through requirements, answer questions, and ensure a timely completion of all onboarding compliance requirements. 
• Track and follow up on expiring credentials, certifications, and I-9/USCIS work authorizations; oversee I-9 compliance from start to finish, including weekly new hire audits, monthly audits for expiring documentation, and timely closure of E-Verify cases.

File Management & Auditing

• Create, maintain, and organize new hire and current employee personnel and credentialing files to meet federal, state, contract, licensing, and organizational compliance requirements.
• Conduct weekly audits of new hire files and monthly, quarterly, and annual audits of credentialing records to ensure completeness and accuracy. 
• Maintain electronic databases (e.g., HRIS, SharePoint) to ensure all compliance documentation is current, accurate, and easily retrievable for audit purposes.
• Prepare, submit, and respond to all required HR compliance reports (e.g., EEO-1, VETS-4212, DCF monthly background logs, Louisiana OIG/adverse action checks) and maintain a dated compliance calendar program.

Education & Stakeholder Support

• Develop and deliver training to HR staff and people leaders on compliance processes, credentialing requirements, and regulatory updates.
• Collaborate with program managers during onboarding and licensing audits.
• Participate in policy development and review to ensure compliance with evolving regulations.
• Supports investigations involving compliance concerns.
• Monitor changes in employment and labor laws and recommend updates to maintain compliance. 

Qualifications

Education: High school diploma or GED required; Bachelor's degree in HR, Business, or related field preferred. 

Experience: Two years of HR compliance, credentialing, or regulatory administration experience.

Skills, Abilities and Knowledge:

• Strong knowledge of HR compliance requirements, including I9/E-Verify, background screening, and federal/state reporting. 
• Proficiency in Microsoft Office and HRIS systems.
• Strong organizational and time management skills, with the ability to manage multiple deadlines. 

Other: Must successfully pass a background screening process, including, but not limited to, state, local, and funder criminal background check requirements. Required to pass a drug screen in compliance with our Substance Abuse and Drug-Free Workplace policy.

Travel: Must be able to meet requirements for Eckerd's Auto Insurance and be able to drive for business purposes. 

*This job description is intended to describe the general nature and level of work being performed by a person assigned to this job. It is not to be construed as an exhaustive list of all job duties that may be performed by a person so classified.

Eckerd Connects employees and applicants for employment are covered by federal, state, and local laws designed to safeguard employees and job applicants from discrimination based on race, color, religion, sex, pregnancy, parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other status protected by applicable federal, state, or local laws.

Eckerd Connects is committed to providing equal employment opportunities to all individuals, including individuals with disabilities. We comply with the Americans with Disabilities Act (ADA) and applicable state and local laws by providing reasonable accommodations to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for sincerely held religious beliefs, observances, and practices. Auxiliary aids and services are available upon request to individuals with disabilities.  If you need assistance or accommodation due to a disability, please contact adarequest@eckerd.org.  Relay Services Dial 711.

Know Your Rights:  Workplace Discrimination is Illegal

Copy & paste the link into your browser: https://www.dol.gov/agencies/ofccp/posters 

Eckerd Connects is a drug-free workplace and utilizes E-verify to confirm employment eligibility.