Vendor Support Specialist Job Listing at DriveTime in Fort Worth, TX (Job ID R12584)

Description

General Summary: What business need does this position exist to fill?

This position involves assisting recovery vendors with questions, invoicing, and feedback regarding contracted expectations. In addition, this is a customer facing role where the specialist serves as a liaison between the customer and vendors to resolve complaints and identify negative trends within the network.  

Essential Job Functions: What will be required in the role?

• Review, audit, and submit invoices for payments associated with repossession charges owed to recovery vendors as well as research and resolve any vendor invoice escalations
• Handle customer complaint claims due to repossession activity through customer calls, research and communication with recovery vendors and auctions
• Meet defined internal SLAs for paying invoices to prevent any delays in our recovery efforts
• Work independently with customers and vendors exhibiting critical thinking to problem solve and identify root cause of alleged claims to ensure satisfactory resolution withing SLAs
• Work within our servicing and accounting platforms as the system of record for customer information, vendor payment schedules, and invoice reconciliation
• Follow-up with recovery vendors regarding contracted SLAs, performance trends, and clarification on gray area scenarios
• Maintain 80% SLA in call queue and 90% QC monitoring score to ensure high quality standard
• Demonstrate empathy while acting as a single point of contact for customers and vendors to ensure we maintain the highest level of satisfaction by setting proper expectations during the resolution process
• Communicate identified trends regarding invoicing concerns or complaints to the appropriate department to ensure expectations are clearly communicated regarding performance
• Performs other related duties as assigned

Knowledge, Skills and Abilities (KSAs): What KSAs are required to perform this job?

• Clear, concise and professional written and oral communications and interpersonal skills
• Strong time management and organizational skills, and ability to maintain a consistent and positive demeanor in a fast-paced work environment
• Strong negotiation and conflict management skills
• Ability to prioritize and multi-task to ensure the achievement of assigned performance objectives
• Ability to effectively apply professional acumen and communication skills to favorably resolve issues escalated from internal and external customers
• Ability to drive departmental compliance with FDCPA requirements
• Knowledge of collection policies/procedures and the Fair Debt Collection Practices Act (FDCPA), and local state repossession law
• Navigate through multiple software windows
• Self-motivated with strong decision-making capabilities; ability to self-start
• Ability to work in an accurate, detail-oriented and highly productive manner

Work Experience/Education: Minimum education and/or experience requirements necessary to perform this job

• High School Diploma, GED, or equivalent certification
• Experience with Microsoft Office such as Excel, Outlook and Word
• 3+ years of experience in complaint resolution and/or loss mitigation; accounts payable, insurance or claims experience preferred
• Associate degree or bachelor's degree in business or related field may be used as a proxy for experience

Physical Requirements: The physical demands for this job

The Physical demands described within are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to remain in a stationary position at least 75% of the time
• Occasionally move about inside the office to access file cabinets, office machinery, etc.
• Requires visual acuity and manual dexterity to constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and printer
• Frequently communicate with internal and external customers. Must be able to exchange accurate information in these situations
• This position could require moving objects up to 20 pounds

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

And when it comes to hiring, we don't just look for the right person for the job, we seek out the right person for DriveTime. Buckle up for plenty of opportunities to grow in a professional, fun, and high-energy environment!

Hiring is contingent upon successful completion of our background check and drug screen process. DriveTime is a drug-free, tobacco-free workplace and an Equal Opportunity Employer.