ACCOUNTS PAYABLE COORDINATOR Job Listing at Dollar General in Goodlettsville, TN (Job ID 2024-293156)

Description

Overview

Dollar General Corporation has been delivering value to shoppers for more than 80 years. Dollar General helps shoppers Save time. Save money. Every day.® by offering products that are frequently used and replenished, such as food, snacks, health and beauty aids, cleaning supplies, basic apparel, housewares and seasonal items at everyday low prices in convenient neighborhood locations. Learn more about Dollar General at www.dollargeneral.com/about-us.html.

General Summary:

Responsible for coordinating the resolution of Electronic Data Interchange (EDI) invoice exceptions as identified through the Gentran and Lawson Systems using industry standards and systematic edits. Additional responsibilities include preparing prepay projections for cash forecasting, monitoring vendor progress on fatal transmission errors, and reporting reoccurrences to the Vendor Performance Department for Dollar General's Vendor Compliance Program.

Duties & Responsibilities:

• Balances invoices transmitted and received daily.
• Ensures invoices passing established edits are released or transferred daily; the batch containing matched invoices is forwarded to the Control Administrator and the batches containing non-match invoices, both discount and non-discount, are transferred to Data Entry.
• Investigates invoices that fail the criteria established for “good” transmissions between the Gentran and Lawson systems. Using system generated reports and on-line screens, resolves errors by analyzing the raw transmission and sometimes formatted data.  Resolutions may vary from correcting errors in-house to temporarily removing vendors from EDI.  
• Communicates verbally and/or in writing with vendors advising fatal error conditions, follows up with vendors to ensure error conditions are resolved and invoices are successfully transmitted. 
• Communicates verbally and/or in writing with Dollar General employees, as appropriate, to determine the necessary steps to resolve error conditions that may require input or programming by the vendor or by Dollar General. 
• Maintains, updates, and monitors Accounts Payable database of vendor errors, occurrences, and impact to Accounts Payable
• Summarizes and analyzes data for management information. Updates supervisor on significant workflow issues. 
• Assist with special projects, as required.

Knowledge, Skills, and Abilites:

• Excellent oral and written communication skills.
• Excellent mathematical/computational skill.
• Ability to efficiently coordinate and prioritize ones own work and meet the expected quantity and quality standards of production.
• Thorough working knowledge of EDI transactions and accounting/bookkeeping.
• Ability to analyze and resolve specific, sometimes complex, vendor-related accounting and payment exceptions or problems, interacting with Vendor Partners, Merchandising Support, Merchandising (Customer Reps.), as well as other areas of Dollar General is required.
• EDI industry knowledge of policies and practices including an understanding of Dollar General procedures and edits for EDI transmissions.
• Inquisitive with the ability to think creatively to resolve issues that fall outside of normal procedures.
• Retail industry knowledge, including an understanding of the order-shipping-billing-receiving cycle.
• Ability to interpret and use application screens and reports generated by Gentran and Lawson software.
• Knowledge of and skills in the use of personal computers, including the use of the Internet, standard e-mail, spreadsheet and word processing software packages such as Microsoft Outlook, Excel and Word.
• Stay informed of industry news and trends.
• Ability to be a team player and is customer service driven.
• Self-motivated and dependable.

Work Experience &/or Education:

Associates Degree in Business and a minimum of two years of experience in an EDI or Accounts Payable environment is preferred OR equivalent education and experience.