Administrative Assistant III Job Listing at College of Southern Nevada in Las Vegas, NV (Job ID R0145944)

Description

The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
• Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at hr.recruitment@csn.edu or call (702) 651-5800 to be directed to the appropriate Recruiter.

Job Description

Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible.

Under the supervision of the Chief Diversity Officer (CDO), the Administrative Assistant III will support the administrative needs of the CDO and The Office of Diversity staff, including administrative support needs associated with the Multicultural Centers.

 Duties include, but are not limited to:

• Manage the calendar of the Chief of Diversity to schedule appointments.
• Search Outlook for emails from department head, president office an executive that may require time sensitive information, meetings, etc.
• Process request for payments to vendors by creating requisitions as needed (These requests can come from the department manager, the President's office, AVP Budget Services & AVP Purchasing).
• Reconciliation – WD
• Provide vendors/suppliers with proper forms needed to become a NSHE supplier example: ICA + Unsworn Declaration in Lieu of Affidavit/Rejection of Coverage for Workers' Compensation Under NRS 616B & NRS 617, also provide the proper link to the website where they would need to provide pertinent information to Purchasing for approval.
• Train and be a liaison to department multicultural centers staff, Director & coordinators.
• Create and manipulate spreadsheets.
• Proof forms for accuracy before submittal through Workday for payment.
• Manage and monitor the department's accounts and assist the director, manager & coordinator with the budgeting of these accounts.
• Create travel Authorization/Expense reports & generate itineraries.
• Work with other departments, community organizations and sometimes be present for events.
• Participate in organizing, scheduling events, activities & making request for parking, seating, food & beverages through the Events website. Logistics for the event.
• Ordering meals for events with authorization to use Pcard for payment.
• Obtain signature authority for specific request (this may require the Presidents or Vice Presidents approval) example: Hosting Checklist.
• Represent the college to students, faculty, public, business community and other academic institutions in professional manner.
• Receive and relay sensitive information and confidential material related to department and college activities, programs, and clientele.
• Provides information and interacts with students, faculty, staff, and community members that may be in distress or unsatisfied.
• Assist all new department personnel by getting them set-up with phone, office, business cards, equipment, etc.
• Assist with exiting employees turning in keys, fobs, etc. to the correct person.
• Acquire training opportunities or resources that will help or assist me with the performance of my job. CAPE & PCARD. FERPA & Sexual Harassment & Discrimination Prevention.
• Ordering office supplies for department
• Process student workers I-9 identification for HR.
• Process new hire, temporary hire forms in Workday or using HR PTF form.
• Move forms through proper channel for signatures.
• Access the State website to post the IAC Agenda
• Receive and relay sensitive information and confidential material related to department and college activities, programs, and clientele.
• Provides information and interacts with students, faculty, staff and community members that may be in distress or unsatisfied.
• Assist all new department personnel by getting them set-up with phone, office, business cards, equipment, etc.
• Assist with exiting employees turning in keys, fobs, etc. to the correct person.
• Acquire training opportunities or resources that will help or assist me with the performance of my job. CAPE & PCARD. FERPA & Sexual Harassment & Discrimination Prevention.
• Process and submit weekly report to president & assistant.
• Ordering office supplies for department.
• Process student workers I-9 identification for HR.
• Process new hire, temporary hire forms in Workday or using HR PTF form.
• Provide assistance/directional location for students.
• Move forms through proper channel for signatures.
• Access the State website to post the IAC Agenda.

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm, subject to flex based on organizational needs.

Starting Salary

Grade 27, Step 1 $ 46,207.44

Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

The College of Southern Nevada offers a generous benefit package, including an excellent PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 11 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts. Supplemental options (long term care, short term disability, and legal). Tuition discounts at the Nevada System of Higher Education (NSHE) institutions. As well as tuition discounts for spouses, domestic partners, and dependents.  Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs.  Join a dynamic team investing in our future, Students First.

Minimum Qualifications

Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, spend authorizations and expense reports, and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above.

Exempt

Full-Time Equivalent 

Required Attachment(s)

To be considered for this position, please upload the following documents to your application: 

• Resume - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

• Cover letter

• Unofficial College Transcripts (optional) - If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the job posting.

NSHE - INTERNAL APPLICANTS PLEASE NOTE

CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59 pm the day prior to the position close date.

For more details on this position, please visit our website: My Career at CSN.

CSN is an Equal Employment Opportunity/Affirmative Action institution. For more information, visit http://www.csn.edu/nondiscrimination.

Posting Close Date

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.  

All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.  

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.  

Schedules are subject to change based on organizational needs.  

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.