Description
The Edmonton Police Service requires four (4) self-motivated and energetic Records Management Clerks in the Digital Information Management Unit. The Digital Information Management Unit's main responsibility is the Document Imaging Program for Edmonton Police Service. The unit is responsible for collecting, sorting, processing, distributing, retrieving and filing both paper and electronic operational and historical files. Staff utilize a number of police information systems to document and process files and prepare statistical reports. Staff also respond to general enquiries and requests for document copies, pack files into boxes for storage, and provide on-the-job training to less experienced staff. The responsibilities of this position include:
- Review, sort, and prepare documents for digitization, including scanning, linking, and verifying records to ensure accurate digital conversion and workflow efficiency.
- General file maintenance.
- Data entry for tracking imaged documents.
- Conversion of paper documents to electronic images using Kodak imaging software, including batch capture, quality control and verification of documents to protect the integrity and authenticity of records.
- Use custom software to accurately upload, convert, and link both digitized and born-digital documents to the appropriate occurrences in the Records Management System (RMS), ensuring data integrity and compliance with established procedures.
- Maintain appropriate workflow to meet the Edmonton Police Service's requirements.
- Manage multiple priorities and document-related requests, ensuring timely and accurate completion in accordance with service standards and operational deadlines.
- Perform a variety of administrative and support functions that contribute to the effectiveness of the EPS records management program, including data handling, document tracking, and quality assurance
- Performing other related duties as required.
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